Legal Support Specialist

Greenberg Traurig, LLP

. Support attorneys within the Global Restructuring and Special Situations practice .

Posted 9/21/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $47 - $52 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in legal administrative support, including invoicing, client billing, and document management, while maintaining exceptional organizational skills and the ability to collaborate effectively in a fast-paced environment.

Highest-signal resume keywords

Legal Secretary ExperienceInvoicing ProficiencyDocument Management SkillsMicrosoft Office Suite ProficiencyExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

InvoicingFee ApplicationsDocument ProcessingClient BillingTime EntryFiling PleadingsTravel ArrangementsExpense ReportingCalendar ManagementConflict Checks

Soft Skills

Detail-OrientedOrganizational SkillsTeam CollaborationAdaptabilityAbility to Work Under Pressure

Tools & Technologies

Microsoft Office SuiteWindows-Based SoftwareDocument Management TechnologiesAI ToolsCopilotChatGPT

Industry Keywords

Bankruptcy PracticeLegal AdministrationClient EngagementBusiness DevelopmentLegal Correspondence

About the role

Key responsibilities & impact

Support attorneys within the Global Restructuring and Special Situations practice
Serve as the key point of contact for internal and external clients
Liaise between attorneys and clients
Provide administrative, clerical, and document processing services
Assist in organizing client events
Process and follow up on invoice payments
Manage busy calendars and schedule appointments
Prepare and organize complex travel arrangements
Maintain client files and update contact lists
Read, research, and route correspondence
Monitor, screen, respond to, and distribute incoming communications
Process reimbursement expenses, expenditure reporting, and credit card reconciliation
Manage invoicing, client billing and collections, and time entry
Coordinate with opposing counsel and courts to support client relationships
Draft client engagement letters and process conflict checks and new matter requests
Assist with business development initiatives, filings, and marketing-coordinated events
Maintain paper and electronic legal files
Assist with filing pleadings with the court and service thereof
Assist with preparing fee applications for estate representations
Prepare agendas and review and prepare billing invoices
Perform other department activities and additional assigned duties

Requirements

What you’ll need

Bachelor's degree or equivalent experience preferred
Minimum 5 years of experience as a legal secretary/assistant, working in a business law practice with focus on the bankruptcy practice area
Proficiency with invoicing and fee applications
Extremely organized and detail-oriented; able to multi-task and prioritize workload
Excellent interpersonal, verbal, and written communication skills
Ability to collaborate well in a team and work independently
Ability to work under pressure to meet strict deadlines
Ability to learn quickly and adapt to new situations
Ability to respond outside of normal business hours
Exceptional computer skills and ability to learn new software applications quickly
Proficiency with Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
Proficiency with document management and other office technologies
Understanding of AI capabilities, limitations, and responsible use in a professional environment
Familiarity with, or willingness to learn, firm-approved AI tools such as Copilot, ChatGPT, or similar platforms
Willingness and flexibility to work overtime as needed
Ability to perform physical requirements including prolonged sitting, manual dexterity, filing, and lifting files

Benefits

Comp & perks

Competitive compensation
Excellent benefits package
Discretionary bonus eligibility for full-time employees
Health insurance with an optional HSA
Short-term disability
Long-term disability
Dental insurance
Vision care
Life insurance
Healthcare and Dependent Care Flexible Spending Accounts
401K
Vacation
Sick time
Employee assistance program
Voluntary accident insurance
Voluntary life insurance
Voluntary disability insurance
Voluntary critical illness and cancer insurance
Pet insurance
Commuter and Transit programs may be available in certain markets
Opportunities to work within an innovative and collaborative environment