Greenberg Traurig, LLP

Attorney

• Leads initiatives improving legal service delivery through process optimization, workflow design, technology enablement, and operational best practices
• Evaluates workflows, resource utilization, service delivery models, and market trends to identify opportunities for efficiency, consistency, quality, and client value
• Partners with attorneys and practice teams to develop, implement, and improve processes, tools, and solutions
• Advises on practice innovation, process improvement, legal technology, and service delivery strategies
• Designs tools, dashboards, reports, portals, and resources providing matter metrics, data, and insights
• Manages practice innovation projects from planning through execution, including scoping, workplans, stakeholder coordination, timeline management, and delivery
• Coordinates cross-functional workstreams involving attorneys, paralegals, business professionals, and other firm resources
• Supports adoption and integration of legal technology and generative AI within assigned practice groups
• Develops and promotes practical AI and legal technology use cases aligned with attorney workflows and firm priorities
• Provides support, coaching, troubleshooting, and guidance to attorneys using generative AI and other legal technology tools
• Embeds new tools and best practices into daily legal practice through change management, communication, and enablement
• Supports data and knowledge management strategies and maintains accessible practice resources
• Develops and delivers onboarding, training, demonstrations, workshops, presentations, and written materials
• Serves as the connection between practice group attorneys and the Innovation Team
• Develops case studies, innovation narratives, portal content, and resources supporting visibility and business development
• Assists with thought leadership, client seminars, RFP responses, pitches, and firm innovation initiatives

Innovation Attorney

Billing Specialist

• Join the Revenue Management Department as a Legal Billing Specialist
• Prepare invoices through the full invoice lifecycle
• Edit prebills via Prebill Viewer and Aderant based on Billing Attorney requests
• Generate a high volume of complex client invoices via Aderant
• Ensure invoices comply with billing guidelines and include required supporting documentation
• Submit electronic bills via EHub with supporting documentation
• Monitor and promptly address invoice rejections, reductions, and appeals
• Respond to billing inquiries from attorneys, clients, and administrative staff
• Undertake special projects and ad hoc reports
• Collaborate across teams to deliver effective billing services
• Report to the Billing Manager of Revenue Management
• Work remotely from the New Jersey office, with occasional onsite training and business travel as needed

Legal Billing Specialist

Paralegal

• Manage a full docket of trademark-related deadlines
• Send timely reminders to clients and attorneys and ensure deadlines are handled
• Conduct in-house trademark screening searches using TESS, SAEGIS, Corsearch, and WIPO Global Brand Database
• Prepare and file U.S. trademark applications, renewal applications, non-substantive office action responses, use declarations, extensions of time, and other USPTO filings
• Prepare and file international applications and extensions of international registrations with WIPO
• File UDRP complaints with the Forum and WIPO
• Record assignments, name changes, and lien releases with the USPTO’s Assignment Recordation Branch
• File documents with the Trademark Trial and Appeal Board and prepare non-substantive procedural filings
• Communicate with clients to collect information and instructions related to trademark searches and filings
• Instruct and supervise foreign law firms handling trademark prosecution and enforcement matters
• Coordinate preparation, execution, notarization, legalization, and apostille of documents filed with international trademark offices
• Investigate infringing uses of trademarks
• Perform intake of client requests for searches and filings and coordinate attorney handling
• Create customized trademark records reports for clients
• Support client development activities
• Report to the Co-Chair of the Office IP Department

Trademark Paralegal

Manager

• Lead administration, security, and ongoing operation of the firm’s enterprise messaging environment
• Develop, maintain, and execute implementation and migration plans for enterprise messaging services
• Manage messaging policy changes, platform upgrades, system configurations, and service transitions
• Establish technical procedures, operational standards, documentation, security controls, administrative processes, and incident-response activities
• Design, administer, and maintain email, email archiving, spam filtering, messaging security, instant messaging, internet mail gateway, and remote mail access systems
• Develop and improve SPF, DKIM, DMARC, spam, virus, content-filtering, URL-rewriting, and attachment-scanning controls
• Manage messaging access controls, monitoring, configuration standards, operational controls, and documentation
• Maintain automation, analytics, monitoring, capacity-planning, and messaging reliability processes
• Serve as messaging point of contact during security-response incidents and coordinate required system changes
• Provide Tier 3 technical support, troubleshooting, and issue resolution
• Administer and support Microsoft Active Directory integrations with Microsoft Exchange and enterprise messaging services
• Create, test, maintain, and deploy scripts and automation tools for administration, monitoring, reporting, configuration management, and operational efficiency
• Participate in disaster-recovery and business-continuity planning, testing, and execution
• Define job expectations, provide training, and evaluate individual and team performance
• Monitor team performance and work with Talent Services on corrective or disciplinary actions
• Make hiring, performance-management, and training decisions with technology leadership
• Participate in the messaging on-call rotation and provide after-hours support for critical incidents and urgent service issues
• Report to the Director of Enterprise Messaging
• Perform other related duties as assigned

Enterprise Messaging Manager

Artificial Intelligence

• Partner with attorneys, practice groups, and innovation stakeholders to identify high-impact generative AI and legal technology opportunities
• Design, roll out, and scale practice-specific AI-enabled workflows
• Engage attorneys to understand adoption challenges, gather feedback, and recommend practical solutions
• Design and support onboarding, training, and enablement programs, including presentations, workshops, demos, and written materials
• Serve as the day-to-day point of contact between attorneys and the Innovation Department
• Monitor usage trends and engagement signals to identify training and reinforcement opportunities
• Contribute to knowledge management initiatives using responsible AI
• Translate attorney feedback into actionable insights for Innovation leadership
• Support pilots of new AI tools and workflows, including coordination, documentation, and outcome assessment
• Act as a change champion by reinforcing best practices and coaching attorneys through transitions
• Assist with Innovation Department initiatives, special projects, and other assigned duties

Innovation Manager, Applied AI

Associate

• Advise leading and emerging brands on the development, expansion, and operation of franchise, licensing, and distribution networks
• Work on sophisticated transactional matters
• Develop franchise programs
• Address regulatory compliance
• Draft and manage commercial agreements
• Support international expansion strategies
• Handle franchise-related mergers and acquisitions
• Serve clients across numerous industries and jurisdictions
• Provide significant direct client contact and exposure to complex transactions

Franchise and Distribution Associate – Mid-Level

General

• Create client and matter records in the firm’s practice management system and follow naming conventions and matter setup protocols
• Maintain and update billing addresses, contact information, invoice delivery preferences, attorney rate structures, and client-specific rate agreements
• Update matter status and ensure proper documentation
• Review and input matter plans, billing notes, and special client requirements
• Manage rate uploads, adjustments, billing arrangements, fee structures, and alternative fee agreements
• Coordinate with billing and eBilling teams to align data with vendor portal requirements and resolve discrepancies
• Record and maintain outside counsel guidelines and billing restrictions
• Track client-specific billing instructions in system notes
• Collaborate with attorneys, billing teams, finance leadership, and administrative staff
• Attend onsite trainings and conduct business travel as needed
• Report to the Director of Revenue Management

Client Maintenance Specialist

Legal Assistant

• Support attorneys within the Global Restructuring and Special Situations practice
• Serve as the key point of contact for internal and external clients
• Liaise between attorneys and clients
• Provide administrative, clerical, and document processing services
• Assist in organizing client events
• Process and follow up on invoice payments
• Manage busy calendars and schedule appointments
• Prepare and organize complex travel arrangements
• Maintain client files and update contact lists
• Read, research, and route correspondence
• Monitor, screen, respond to, and distribute incoming communications
• Process reimbursement expenses, expenditure reporting, and credit card reconciliation
• Manage invoicing, client billing and collections, and time entry
• Coordinate with opposing counsel and courts to support client relationships
• Draft client engagement letters and process conflict checks and new matter requests
• Assist with business development initiatives, filings, and marketing-coordinated events
• Maintain paper and electronic legal files
• Assist with filing pleadings with the court and service thereof
• Assist with preparing fee applications for estate representations
• Prepare agendas and review and prepare billing invoices
• Perform other department activities and additional assigned duties

Legal Support Specialist

• Collaborate with the Real Estate marketing team, practice leadership, attorneys, and marketing colleagues on strategic marketing and business development initiatives
• Support business development plans aligned with department growth objectives, client priorities, market opportunities, and cross-selling initiatives
• Monitor real estate industry trends, market developments, client sectors, and competitor activity
• Develop, update, and manage practice descriptions, representative matters, experience databases, deal lists, and client-targeting resources
• Coordinate and contribute to proposals, pitches, RFPs, capability statements, presentations, and other client-facing materials
• Support attorneys in identifying and pursuing new business and relationship-expansion opportunities
• Track transactions, client successes, rankings submissions, awards opportunities, and related experience
• Coordinate practice group meetings and department calls; prepare agendas, capture action items, and monitor strategic initiatives
• Draft, edit, and distribute client alerts, newsletters, legal updates, speaking engagement materials, award submissions, and promotional content
• Assist with planning and executing client events, conferences, sponsorships, charitable initiatives, and related collateral
• Support strategic and ad hoc marketing and business development projects
• Report to the Senior Practice Development Manager

Practice Development Specialist

Recruitment

• Identify and attract potential candidates through job boards, social media, networking, and referrals
• Develop and place job advertisements in various media outlets
• Maintain accurate candidate records and hiring processes in Workday ATS
• Organize and conduct candidate searches on resume databases
• Manage the candidate experience end-to-end from initial contact through hire
• Enhance GT’s online presence and build an ongoing talent pipeline
• Assess applications and resumes, conduct initial interviews, schedule interviews, and update hiring managers
• Deliver exceptional service to candidates, hiring managers, and recruiters
• Facilitate hiring and pre-employment activities, including preparing and negotiating offers and conducting background/reference checks
• Analyze recruitment metrics and costs and recommend continuous improvements
• Collaborate with local HR teams and Shared Services departments to deliver talent solutions
• Support social media recruitment strategy and develop candidate pipelines
• Perform other department activities and assigned duties

Staff Talent Acquisition Specialist

Client Services Representative

• Update information and upload documents into an immigration case management system
• Assist attorneys or paralegals with case initiation
• Maintain, update, and organize client files
• Assist in drafting immigrant and non-immigrant visas
• Perform data entry and maintain data integrity
• Update and maintain assigned reports
• Monitor immigration expiration dates
• Compose engagement letters as requested
• Manage caseload and process and distribute essential documents
• Process incoming and outgoing correspondence
• Manage phone lines, multiple calendars, and time entry
• Make travel arrangements and process travel and business expense reports
• Assist with department activities and perform additional assigned duties
• Collaborate with attorneys, paralegals, and staff in a fast-paced environment preparing high-volume business immigration applications
• Report to the Client Service Supervisor
• Work overtime as needed