Global Events Systems & Operations Coordinator, FTC – 6 months

GreenLight.ai

. Maintain Events trackers, templates, reporting views, and workflow guidance in Airtable, Zip, Planned, and Google Workspace .

Posted 10/5/2026contractSan Francisco • California • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in events operations and project coordination, with strong skills in budget tracking, documentation management, and effective communication across teams. Proficient in using AI tools to enhance workflow efficiency while maintaining accuracy.

Highest-signal resume keywords

Events Operations ExperienceBudget TrackingSpreadsheet SkillsClear CommunicationAirtable Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Events OperationsProject CoordinationBudget TrackingDocumentation ManagementInvoice ReconciliationWorkflow ImprovementSystems CoordinationAttention to DetailVendor OnboardingApproval Workflows

Soft Skills

Effective Follow-UpProblem IdentificationEscalation SkillsIndependent WorkCross-Functional Collaboration

Tools & Technologies

AirtableGoogle WorkspaceSlackZipPlannedChatGPTCodex

Industry Keywords

Global EventsOperational SupportMarketing OperationsProcurement CoordinationInvoice Submission

About the role

Key responsibilities & impact

Maintain Events trackers, templates, reporting views, and workflow guidance in Airtable, Zip, Planned, and Google Workspace
Coordinate contract and purchase requests with Procurement and Legal
Check invoice submissions for complete, consistent documentation
Track budgets, commitments, invoices, and payment status with Event Managers, Finance, and Accounts Payable
Flag discrepancies and support reconciliation
Coordinate vendor onboarding and cross-functional handoffs, keeping owners, deadlines, and next steps clear
Follow through on outstanding actions and provide concise Slack updates
Escalate blockers or competing priorities to the Events Operations Manager
Implement agreed workflow improvements
Use approved AI tools, including ChatGPT and Codex, to reduce repetitive work while protecting accuracy and confidentiality
Report to the Events Operations Manager
Support OpenAI’s Global Events team across regions and programs

Requirements

What you’ll need

At least 2 years of experience in events operations, systems coordination, project coordination, or a related operational support role
Experience maintaining shared trackers, templates, and documentation while coordinating multiple projects and deadlines
Strong spreadsheet skills and attention to detail, including checking records for completeness and reconciling information across systems
Experience coordinating purchase requests, invoice submissions, or budget tracking, with an understanding of approval workflows
Clear written and verbal communication skills, with the ability to follow up effectively across internal teams and external vendors
Ability to work independently within established processes, identify issues, and escalate when guidance or a decision is needed
Experience using ChatGPT, Codex, or similar AI tools, and ability to learn new systems quickly
Interest in OpenAI’s mission and improving how teams work through technology
Familiarity with Airtable, Zip, Planned, Google Workspace, and Slack is a plus
Experience supporting global events or marketing operations is a plus
Must be based in San Francisco
Must work from the office three days per week