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Permit Coordinator
Groundwork USA. Prepare, submit, track, and maintain permit applications and supporting documentation .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing permit applications, ensuring compliance with municipal regulations, and coordinating inspections and approvals. Strong organizational skills and effective communication abilities are essential for maintaining accurate records and facilitating stakeholder interactions.
Highest-signal resume keywords
Permit Application ManagementMunicipal Processes KnowledgeCompliance Standards ExpertiseMicrosoft Office Suite ProficiencyProblem-Solving Abilities
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Permit ApplicationsInspections CoordinationConstruction AdministrationRegulatory CompliancePermit TrackingProcess ImprovementDocumentation ManagementStatus Reporting
Soft Skills
Organizational SkillsTime-Management SkillsAttention to DetailCustomer Service SkillsCommunication Skills
Tools & Technologies
Internal Tracking SystemsMicrosoft Office Suite
Industry Keywords
Municipal RequirementsPermitting RegulationsCompliance DocumentationPermit Closeout Activities
About the role
Key responsibilities & impact- Prepare, submit, track, and maintain permit applications and supporting documentation
- Coordinate permit approvals, revisions, inspections, and permit closeout activities
- Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals and information
- Resolve permit blockers, kickbacks, failed inspections, and escalations
- Schedule and coordinate inspections
- Maintain permit records, tracking logs, compliance documentation, and status updates
- Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders
- Ensure compliance with jurisdictional, permitting, and regulatory requirements
- Identify aging or at-risk permits and drive resolution
- Coordinate permit revisions, engineering updates, certifications, and completion documentation
- Support closure of building and trade permits
- Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times
- Perform other duties as assigned
Requirements
What you’ll need- Strong organizational and time-management skills with exceptional attention to detail
- Excellent communication, customer service, and problem-solving abilities
- Ability to manage multiple priorities in a fast-paced environment
- Experience with permitting, municipal processes, inspections, construction administration, or related functions preferred
- Knowledge of municipal requirements, permitting regulations, and compliance standards preferred
- Proficiency with Microsoft Office Suite and internal tracking systems
- Ability to regularly and reliably report to work each day
- Prolonged periods of sitting at a desk and working on a computer; ability to stand, walk, and move as needed
Benefits
Comp & perks- Real career growth
- Comprehensive and affordable benefits package
- Company ownership equity
- Hands-on training
- Advancement opportunities
- Industry-leading training programs
- Leadership development and career growth tracks
- Top Workplace with award-winning culture
- Competitive pay