Executive Assistant

Grupo ACS

. Provide day-to-day executive support focused on international business and leisure travel.

Posted 11/5/2026full-timeRemote • United Arab Emirates, Monaco, France, Switzerland, ArgentinaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in organizing international travel logistics, including hotel arrangements, flight bookings, and VIP services, while maintaining exceptional attention to detail and a proactive service-oriented approach.

Highest-signal resume keywords

International Travel CoordinationNegotiation SkillsGDS Platform ExperienceOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Travel Itinerary PreparationBooking ManagementRate NegotiationDocumentation ReviewCalendar Management

Soft Skills

Problem-Solving AbilitiesMultitasking SkillsAttention to DetailService-Oriented MindsetCalm Under Pressure

Industry Keywords

Executive SupportPrivate AviationVIP Airport ServicesTravel InsuranceHigh-Net-Worth Individuals

About the role

Key responsibilities & impact

Provide day-to-day executive support focused on international business and leisure travel.
Arrange hotels, commercial flights, private jet charters, transfers, exclusive activities, VIP airport assistance, Fast Track, and meet-and-greet services.
Research destinations, identify exceptional experiences, and prepare tailored proposals, itineraries, destination guides, and event recommendations.
Source and negotiate rates with hotels, airlines, travel agencies, and service providers.
Monitor bookings, verify flight and passenger details, tickets, documentation, and coordinate changes.
Maintain travel and activity calendars, coordinate schedules, ground transportation, private drivers, car rentals, accommodation, and travel insurance.
Maintain records, documentation, and correspondence; review invoices, supplier statements, payment statuses, booking conditions, cancellation policies, deadlines, and reservation holds.
Prepare daily task updates, prioritize requests, and maintain clear shift handovers.
Monitor incoming requests, respond to changing priorities, and collaborate with the Travel & Lifestyle team and other departments.
Ensure smooth communication and continuity of service between shifts.

Requirements

What you’ll need

3+ years of experience as an Executive Assistant, Personal Assistant, Travel Coordinator, or in a similar role supporting senior executives or high-net-worth individuals.
Solid experience organizing international travel; exposure to private aviation, VIP airport services, or GDS platforms is a strong advantage.
Willingness to travel internationally and accompany executives when required.
Excellent organizational, multitasking, and time-management skills.
Strong communication, negotiation, and problem-solving abilities.
Exceptional attention to detail and the ability to anticipate needs before they arise.
A proactive, service-oriented mindset and the ability to remain calm under pressure.
High standards of professionalism, discretion, and confidentiality.

Benefits

Comp & perks

International Work Environment: Work with global destinations, premium hospitality partners, and international service providers.
Remote Flexibility: Work remotely from anywhere.
Structured Work Schedule: Rotational schedule of 2 working days followed by 2 days off, in coordination with another team member.
Professional Exposure: Gain experience supporting executives and managing complex international arrangements with leading luxury travel providers.
Travel Opportunities: Possibility of international business trips alongside executives.
Competitive remuneration based on experience and qualifications.