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Workplace Experience – Facilities Specialist
GS1 Canada. Own day-to-day operations of the Toronto office, ensuring the workplace is safe, functional, and welcoming.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in office operations and facilities management, with a strong focus on Health & Safety compliance, vendor management, and operational excellence. Proven ability to enhance workplace culture and employee experience through strategic initiatives and cross-functional collaboration.
Highest-signal resume keywords
Health & Safety ComplianceVendor ManagementBudget ManagementOperational ExcellenceCross-Functional Collaboration
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Facilities ManagementOffice OperationsProject ManagementProcess OptimizationContract Management
Soft Skills
Strong CommunicationStrategic ThinkingProblem-SolvingStakeholder Engagement
Tools & Technologies
SharePointTeamsJiraAccess-Control SoftwareReservation Systems
Certifications & Qualifications
Health & Safety CertificationJHSC CertificationCRSP Certification
Industry Keywords
ESG PrinciplesEmployee ExperienceWorkplace CultureService-Level AgreementsOperational Systems
Tech Stack
Tools & technologiesCyber Security
About the role
Key responsibilities & impact- Own day-to-day operations of the Toronto office, ensuring the workplace is safe, functional, and welcoming.
- Manage vendor relationships, contracts, service-level expectations, and performance.
- Manage building operational issues, Health & Safety compliance, and maintenance.
- Lead space planning, workspace allocation, and space-conflict resolution.
- Oversee access and parking control and the Card-Reader (Verex) system.
- Maintain operational systems including SharePoint, Teams, and Jira for ticket tracking, automation, and SLA adherence.
- Manage courier accounts, office mail, equipment deliveries, inventory, supplies, and procurement.
- Serve as the operational contact for Toronto staff and support onsite visitors.
- Partner with Corporate Communications & Brand on workplace updates, procedures, employee engagement, and recognition initiatives.
- Partner with HR and IT on onboarding and workplace technology modernization and automation.
- Serve as the certified on-site Health & Safety lead, oversee OHSA compliance, and chair the Joint Health & Safety Committee.
- Lead Health & Safety meetings, inspections, emergency preparedness planning, and fire evacuation drills.
- Maintain Health & Safety documentation, policies, training records, incident logs, and facilities SOPs.
- Champion ESG practices, e-waste recycling, asset donation, sustainable sourcing, and carbon-footprint reduction.
- Reconcile facilities and travel invoices, track budgets, identify savings, and report travel spend and compliance.
- Administer the corporate travel program and manage its vendor relationship and policies.
- Provide operational support and remote oversight for the Montreal facility and I&V operations, including equipment sourcing, shipments, customs, and facilities projects.
- Coordinate Health & Safety measures across Toronto and Montreal.
Requirements
What you’ll need- Undergraduate degree in facilities management, business administration, operations, or a related field, or equivalent experience.
- 5+ years of experience in office operations, facilities, or workplace management, ideally across more than one site.
- Certification or working toward certification as a Health & Safety representative (e.g., JHSC certification; CRSP is an asset).
- Demonstrated experience managing vendor contracts, budgets, and service-level agreements.
- Experience supporting onboarding, workplace culture, or employee experience initiatives is an asset.
- Comfort working with workplace technology such as reservation systems, ticketing tools, and access-control software.
- Sound judgment operating cross-functionally with Legal, Finance, HR, IT, and Cybersecurity.
- Experience administering a corporate travel program, including vendor management and invoice reconciliation, is an asset.
- Strategic thinking and problem-solving.
- Operational excellence and process optimization.
- Cross-functional collaboration.
- Vendor and contract management.
- Strong communication and stakeholder engagement.
- Health & Safety and compliance knowledge.
- Project and budget management.
- Commitment to ESG principles.
- Employee experience mindset: treats workplace operations as a lever for engagement and culture, not just logistics.
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account GS1 Canada Website LinkedIn All Job Openings 201 - 500 employees Founded 1997 📦 Logistics 💼 Consulting 🍽️ Food & Beverage Logistics
- Consulting
- Food & Beverage GS1 Canada is an organization dedicated to supporting businesses by providing essential barcoding and standardization services. Celebrating the 50th anniversary of the barcode, GS1 Canada offers a range of solutions to enhance commerce through accurate data management, including Global Trade Item Numbers (GTINs), educational resources for small businesses, and standardized processes across various industries such as healthcare, foodservice, and grocery. Their mission is to streamline product identification and improve supply chain efficiency for businesses of all sizes in Canada. Workplace Experience – Facilities Specialist Job not on LinkedIn 🔥 1 hour ago 🏢 Toronto – Onsite 💵 CA$69k - CA$75k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👻 Ghost score 0% Apply Now Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Own day-to-day operations of the Toronto office, ensuring the workplace is safe, functional, and welcoming.
- Manage vendor relationships, contracts, service-level expectations, and performance.
- Manage building operational issues, Health & Safety compliance, and maintenance.
- Lead space planning, workspace allocation, and space-conflict resolution.
- Oversee access and parking control and the Card-Reader (Verex) system.
- Maintain operational systems including SharePoint, Teams, and Jira for ticket tracking, automation, and SLA adherence.
- Manage courier accounts, office mail, equipment deliveries, inventory, supplies, and procurement.
- Serve as the operational contact for Toronto staff and support onsite visitors.
- Partner with Corporate Communications & Brand on workplace updates, procedures, employee engagement, and recognition initiatives.
- Partner with HR and IT on onboarding and workplace technology modernization and automation.
- Serve as the certified on-site Health & Safety lead, oversee OHSA compliance, and chair the Joint Health & Safety Committee.
- Lead Health & Safety meetings, inspections, emergency preparedness planning, and fire evacuation drills.
- Maintain Health & Safety documentation, policies, training records, incident logs, and facilities SOPs.
- Champion ESG practices, e-waste recycling, asset donation, sustainable sourcing, and carbon-footprint reduction.
- Reconcile facilities and travel invoices, track budgets, identify savings, and report travel spend and compliance.
- Administer the corporate travel program and manage its vendor relationship and policies.
- Provide operational support and remote oversight for the Montreal facility and I&V operations, including equipment sourcing, shipments, customs, and facilities projects.
- Coordinate Health & Safety measures across Toronto and Montreal. 🎯 Requirements
- Undergraduate degree in facilities management, business administration, operations, or a related field, or equivalent experience.
- 5+ years of experience in office operations, facilities, or workplace management, ideally across more than one site.
- Certification or working toward certification as a Health & Safety representative (e.g., JHSC certification; CRSP is an asset).
- Demonstrated experience managing vendor contracts, budgets, and service-level agreements.
- Experience supporting onboarding, workplace culture, or employee experience initiatives is an asset.
- Comfort working with workplace technology such as reservation systems, ticketing tools, and access-control software.
- Sound judgment operating cross-functionally with Legal, Finance, HR, IT, and Cybersecurity.
- Experience administering a corporate travel program, including vendor management and invoice reconciliation, is an asset.
- Strategic thinking and problem-solving.
- Operational excellence and process optimization.
- Cross-functional collaboration.
- Vendor and contract management.
- Strong communication and stakeholder engagement.
- Health & Safety and compliance knowledge.
- Project and budget management.
- Commitment to ESG principles.
- Employee experience mindset: treats workplace operations as a lever for engagement and culture, not just logistics. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Account Approval Officer 🔥 5 hours ago RBC 10,000+ employees 🏦 Banking 💸 Finance 🛡️ Insurance Website LinkedIn All Job Openings Account Approval Officer reviewing investment account documentation for RBC Direct Investing and InvestEase. Ensuring CIRO, KYC, and internal compliance requirements are met. 🏢 Toronto – Onsite ⏰ Full Time 🟢 Junior 🟡 Mid-level Account Approval Officer 🔥 7 hours ago RBC 10,000+ employees 🏦 Banking 💸 Finance 🛡️ Insurance Website LinkedIn All Job Openings Account Approval Officer reviewing and approving accounts for RBC Direct Investing and InvestEase. Ensuring CIRO, KYC, and internal compliance across investment operations. 🏢 Toronto – Onsite ⏰ Full Time 🟢 Junior 🟡 Mid-level Systems Integrator 🔥 18 hours ago City of Toronto 10,000+ employees 🏗️ Construction 🏥 Healthcare 📦 Logistics Website LinkedIn All Job Openings Systems Integrator designing, developing and sustaining applications for Toronto Shelter and Support Services. Leading business analysis, UX, accessibility, testing and implementation initiatives. 🏢 Toronto – Onsite 💵 $52 - $57 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior Technology Specialist 🕒 Yesterday Softchoice 1001 - 5000 💼 Consulting 📦 Logistics 📣 Marketing Website LinkedIn All Job Openings Microsoft cloud specialist driving Azure and M365 sales for Softchoice, an IT solutions provider. Supporting pre-sales, strategic accounts, Microsoft programs, and customer growth. 🏢 Toronto – Onsite 💵 $59k - $74k / year 💰 Private Equity Round on 2013-01 ⏰ Full Time 🟢 Junior 🟡 Mid-level 🚫👨🎓 No degree required Fulfillment Specialist 🕒 2 days ago Dandy 501 - 1000 🏥 Healthcare 💼 Consulting 🏭 Manufacturing Website LinkedIn All Job Openings Fulfillment Specialist preparing, inspecting, and shipping dental technology kits for Dandy. Managing inventory, quality control, asset recovery, and fulfillment improvements in Toronto. 🏢 Toronto – Onsite ⏰ Full Time 🟢 Junior 🟡 Mid-level 🚫👨🎓 No degree required 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Remote jobs Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources About us Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Is Remote Rocketship legit? Privacy policy Terms of service Job board SEO course Remote Job Search MasterClass Resume Review AI Apply Copilot OpenClaw job finder API docs Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs