Program Administration Director

Guidehouse

. Direct Program Administration across a 500+ person federal services program .

Posted 10/16/2026full-timeRemote • United StatesLead💰 $130,000 - $216,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in program administration, financial operations analysis, and compliance management within federal services. Proficient in coordinating procurement and subcontractor activities while ensuring effective communication and collaboration with diverse stakeholders.

Highest-signal resume keywords

Program AdministrationFinancial Operations AnalysisCompliance ManagementProcurement CoordinationPublic Trust Clearance

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Financial Trend AnalysisData ReconciliationProcess ImprovementWorkflow OptimizationPersonnel SecuritySubcontractor CoordinationOnboardingOperations ManagementBudget PerformanceResource Forecasting

Soft Skills

Analytical SkillsProblem-Solving SkillsCommunication SkillsTime ManagementCollaboration

Tools & Technologies

Microsoft 365ExcelWordOutlookTeamsSharePointPower AutomateMicrosoft Forms

Certifications & Qualifications

PMP CertificationPublic Trust Clearance

Industry Keywords

Federal ServicesHHS ContractsCompliance ReportingSecurity AdministrationProcurement Support

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Direct Program Administration across a 500+ person federal services program
Integrate workforce planning, onboarding, resource management, procurement support, subcontractor coordination, Security, PIV/GFE, and personnel lifecycle operations
Lead financial operations analysis across subcontractor funding, labor utilization, burn-rate trends, budget performance, and resource forecasts
Identify delivery risks and recommend corrective actions supporting funding, staffing, and contract decisions
Support financial forecasting, labor planning, funding monitoring, contract action tracking, and executive reporting for a multimillion-dollar federal portfolio
Translate budget, staffing, utilization, and performance metrics into recommendations for senior leadership
Lead matrixed coordination across program leadership, finance, contracts, recruiting, security, technology, partner services, subcontracts, procurement, and federal stakeholders
Provide oversight and governance for Security, PIV, and GFE administration
Manage security-related compliance administration, including annual training, resource rosters, onboarding/offboarding, records management, and recurring compliance reporting
Track completion status, coordinate remediation, facilitate knowledge transfer, and compile compliance metrics and summaries
Establish and improve governance structures, reporting standards, and business processes
Report program status, operational risks, financial trends, staffing impacts, compliance metrics, and corrective-action recommendations to executive and federal stakeholders

Requirements

What you’ll need

Bachelor’s degree
Minimum of ten (10) years of progressive experience in program administration, onboarding, operations, personnel security, compliance support, subcontractor coordination, procurement support, and/or business process reengineering
Experience managing team members in day-to-day activities and longer-term career development
Experience working with Government stakeholders, internal teams, subcontractors, and business operations partners
Experience supporting Public Trust suitability processing, PIV credentialing, GFE provisioning, subcontractor onboarding/offboarding, procurement coordination, training compliance, records management, reporting, and workflow optimization
Ability to present and communicate information clearly to varied audiences through briefings, written status reports, and executive summaries
Experience identifying and applying process improvements, designing and documenting workflows, and developing standardized templates/job aids
Ability to coordinate procurement and subcontractor administration activities
Strong analytical and problem-solving skills, including financial and operational trend analysis and data reconciliation
Expertise with Microsoft 365 tools, especially Excel and Word; familiarity with Outlook, Teams, and SharePoint
Ability to compile accurate trackers, reports, and deliverables while maintaining data integrity and version control
Ability to perform detail-oriented work in a deadline-driven environment and safeguard sensitive information
Ability to collaborate with internal, contractor, and Government staff
Excellent oral and written communication skills
Strong prioritization, time-management, and self-starter skills
Must be able to obtain and maintain a Public Trust clearance, including successful background investigation and ongoing eligibility requirements
PMP certification preferred
Experience with large Federal or HHS contracts preferred
Experience with SharePoint, Excel, Microsoft Forms, Power Automate, or similar tools preferred
Familiarity with Federal Travel Regulation preferred

Benefits

Comp & perks

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
Flexible benefits package
Flexible work arrangements implied by remote location