Executive Operations Partner

Gusto

. Serve as strategic right hand to the CEO .

Posted 9/19/2026full-timeScottsdale • Arizona • United StatesMid-LevelSenior💰 $82,130 - $101,294 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive support, including calendar management, travel coordination, and event planning, while leveraging AI tools to enhance operational efficiency. Exhibits strong communication skills and the ability to influence and mentor teams in a fast-paced, high-stakes environment.

Highest-signal resume keywords

AI Workflow DesignExecutive Calendar ManagementProject ManagementStrong Written CommunicationConfidentiality and Discretion

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

AI FluencyProject ManagementCalendar ManagementEvent PlanningPrompt WritingData Protection

Soft Skills

Outstanding OrganizationJudgment Under PressureAutonomous Working StyleInfluencing LeadersCulture-Building

Tools & Technologies

Google SuiteGmailCalendarDriveDocsSheetsNotionChatGPTGeminiClaude

Industry Keywords

Executive SupportLeadership OperationsAdministrative SystemsMeeting CadencesStakeholder Management

About the role

Key responsibilities & impact

Serve as strategic right hand to the CEO
Own calendar management and meeting rhythms for the CEO and Head of Engineering
Partner with the Insights & Operations Partner to operationalize meeting cadences and follow-through
Embed AI-enabled systems into leadership operations, including meeting summaries, action-item extraction, inbox triage, communications, presentations, research, and briefing preparation
Build repeatable AI workflows, prompt libraries, and documentation
Triage inboxes and prioritize responses for clients, employees, and stakeholders
Represent the CEO with external partners regarding priorities, timelines, and availability
Draft executive presentations, company-wide communications, and off-site materials
Coordinate quarterly executive travel
Lead onsite and event planning for off-sites, celebrations, and company traditions
Ensure executive expense and budget processes run smoothly with finance partners
Establish and improve administrative systems and processes
Act as a trusted thought partner by framing decisions, offering options, identifying risks, and shaping workflows
Make routine decisions and requests under delegated authority
Strengthen team identity and culture
Influence across the business by anticipating needs and future risks

Requirements

What you’ll need

4+ years supporting VP-level or above executives, including calendaring for multiple executives, complex travel, and event planning — or equivalent relevant experience
Demonstrated AI fluency, including designing, documenting, and driving adoption of AI workflows
Ability to write structured prompts with real context and constraints
Ability to critically review AI output before executive use
Ability to protect sensitive data by default
Autonomous, strategic working style
Ability to navigate ambiguity and balance tradeoffs in high-stakes projects
Ability to influence leaders and teams and mentor others
Outstanding organization and judgment under pressure
Strong written and spoken communication
Project management from conception to completion
Complete confidentiality, tact, and discretion
Culture-building ability and collaboration with the workplace experience team
Proficiency with Google Suite and AI tooling, including Gmail, Calendar, Drive, Docs, Sheets, Notion, ChatGPT, Gemini, Claude, or others

Benefits

Comp & perks

Competitive base pay
Benefits
Equity (RSUs)
Hybrid work arrangement
Secure, reliable, and consistent internet connection required when working outside a Gusto office
Equal opportunity employer
Reasonable accommodations for qualified individuals with disabilities and disabled veterans