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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in providing high-level executive support, managing complex calendars, and coordinating travel logistics for senior executives. Exhibits strong organizational skills, strategic thinking, and the ability to handle confidential information with discretion.
Highest-signal resume keywords
Executive Support ExperienceComplex Calendar ManagementTravel CoordinationWritten And Verbal Communication SkillsDiscretion And Confidentiality
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationMeeting PreparationExpense ReportingAdministrative Documentation
Soft Skills
Strong Interpersonal SkillsStrategic ThinkingAttention To DetailCalm Under PressureAbility To Anticipate Needs
Tools & Technologies
Microsoft Office SuiteOutlookExcelWordPowerPointTeams
Industry Keywords
Professional ServicesConsultingLegalFinancial ServicesClient-Service Environment
About the role
Key responsibilities & impact- Provide high-level executive support to Harbor's Executive Leadership Team across multiple executives
- Proactively manage competing priorities, urgency, sequencing, trade-offs, commitments, and conflicts
- Manage complex calendars and scheduling across multiple executives, geographies, and time zones
- Coordinate domestic and international travel, including complex itineraries and last-minute changes
- Prepare executives for internal and external meetings by coordinating agendas, materials, context, logistics, and follow-up
- Manage expense reporting and administrative documentation
- Draft correspondence and internal communications
- Act as a trusted strategic partner to executives and represent senior leaders with clients, Board members, investors, and internal stakeholders
- Support planning and tracking of key initiatives and business objectives
- Help prepare leaders for meetings and client engagements
- Maintain visibility into strategic priorities and ensure follow-through on action items
- Serve as a discreet and highly confidential gatekeeper
- Interface with senior stakeholders across UK, US, and global teams
- Help drive operational alignment between leadership and execution teams
- Support special projects and transformation initiatives as required
Requirements
What you’ll need- Located in the United States in Eastern Standard Time (EST) or Mountain Standard Time (MST)
- 5+ years of progressive executive support experience, including direct support of C-suite or senior executives
- Experience in professional services, consulting, legal, financial services, another complex client-service environment, or a high-growth environment
- Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities
- Proven ability to operate independently with sound judgment and limited day-to-day direction
- Demonstrated discretion handling highly confidential and sensitive information
- Strong executive presence and ability to interact credibly with senior internal and external stakeholders
- Ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps
- Highly organized with exceptional attention to detail
- Strategic thinking and strong execution capability
- Excellent written and verbal communication skills
- Strong interpersonal skills and executive presence
- Calm under pressure and able to manage competing priorities
- Comfortable operating independently while partnering cross-functionally
- Standard working hours: 8:30am–5:30pm EST, with flexibility required to support senior leadership as needed
- Proficient in Microsoft Office Suite: Outlook, Excel, Word, PowerPoint, and Teams
- Experience in a similar office administration, facilities, operations, or executive support role