Senior Proposal Coordinator

Hargrove Engineers & Constructors

. Lead strategic responses to Requests for Qualifications and Requests for Proposals for all company divisions and offices .

Posted 10/9/2026full-timeRemote • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing proposal development processes, including strategic responses to RFI/RFPs, compliance documentation, and cross-departmental coordination. Proficient in utilizing various software tools for document creation, project management, and effective communication.

Highest-signal resume keywords

Proposal ManagementRFI/RFP Response DevelopmentMicrosoft Office Suite ProficiencyMarketing and Business Development ExperienceOrganizational and Time Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentDocument FormattingCompliance ChecklistsContent DevelopmentDesktop Publishing

Soft Skills

Effective CommunicationInterpersonal SkillsTeam CollaborationAttention to DetailStrong Work Ethic

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsSharePointMicrosoft DynamicsAdobe Acrobat

Industry Keywords

MarketingBusiness DevelopmentProposal ExperienceClient Relationship ManagementCorporate Compliance

About the role

Key responsibilities & impact

Lead strategic responses to Requests for Qualifications and Requests for Proposals for all company divisions and offices
Co-manage proposal activity schedules, document development, activity coordination, and organization with the Proposal Manager
Maintain qualification documents, third-party verification access, and corporate compliance information
Coordinate with Legal/Contracts, Finance and Accounting, Safety, Quality, Marketing, Business Development, Operations, and other corporate departments
Read, review, and break down RFI/RFP requirements into timely, compliant, and responsive strategic documents
Schedule kickoff, status, review, and management meetings
Create response templates and manage working drafts through final review
Assign tasks and areas of responsibility to proposal contributors
Conduct progress meetings and track response development
Develop compliance checklists and matrices
Incorporate, edit, and develop content from internal sources and subject-matter experts
Provide and adapt corporate marketing material for proposals
Perform desktop publishing, formatting, proofreading, and visual design
Coordinate response submittal and delivery, including third-party uploads, printing, binding, and shipping
Support strategic and bid/proposal-related tasks and internal requests
Maintain opportunity schedules and provide data for weekly Capture Management and Opportunity reports
Monitor the Qualifications and Proposals inbox and transfer client documents to Microsoft Teams channels or servers
Maintain the firmwide content library and Teammate resumes

Requirements

What you’ll need

Bachelor of Arts in Marketing, Public Relations, Communication, or related field required
7+ years of marketing or proposal experience in a professional environment
Knowledge and experience within the marketing, business development, and/or proposal field
Strong planning, time management, and organizational skills
High proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams, SharePoint, Microsoft Dynamics, Adobe Acrobat, and other applicable tools
Attention to detail and a command of English grammar and spelling
Ability to work on a team to meet goals, including working with remote Teammates
Ability to communicate effectively, both verbal and written
Excellent interpersonal skills and ability to maintain effective working relationships with Teammates, clients, and vendors
Strong work ethic and willingness to take ownership for wide-ranging responsibilities
Ability to work in a fast-paced environment with extreme multitasking to meet multiple, simultaneous deadlines and assignments
Focus on customer satisfaction
Ability to work flexible hours as needed
Ability to sit, stand, or walk for long periods of time
Selected candidate must be authorized to work in the United States

Benefits

Comp & perks

Paid holidays
Personal paid time off
Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
401(k)
100% Teammate owned company
Other benefits to eligible Teammates