Design Studio Admin Assistant – 6 Month FTC

HarperCollins Publishers UK

. Provide administrative support across the Design team .

Posted 10/30/2026contractLondon • United KingdomMid-LevelSenior💰 £29,500 - £30,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and operational support capabilities within the publishing and design sectors, with a focus on managing contracts, vendor relations, and digital asset organization. Proficient in multitasking and maintaining attention to detail while coordinating design projects and customer service operations.

Highest-signal resume keywords

Administrative SupportProject CoordinationVendor ManagementCommunication SkillsDigital Asset Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Contract ManagementData AnalysisImage Use TrackingFile ArchivingDatabase Updating

Soft Skills

MultitaskingAttention to DetailPrioritizationLiaisingCustomer Communication

Tools & Technologies

Digital Asset Management SystemInternal Publishing DatabasesWebsite Content Management

Industry Keywords

PublishingCreative AgencyTrade PublishingBook Cover DesignCommercial Book Market

About the role

Key responsibilities & impact

Provide administrative support across the Design team
Provide dedicated operational support for The Locked Library subscription business two days per week
Act as primary point of contact for freelance designers, illustrators, and picture researchers
Manage vendor onboarding, payment queries, and contract queries
Track, update, and maintain image use records
Coordinate and track design contracts, illustration agreements, and copyright permissions
Maintain and organize the digital asset management system
Archive print-ready files, high-resolution jacket images, and layered artwork
Update internal publishing databases with cover images, design metadata, and status updates
Prepare and distribute cover files for sales catalogs, presentations, and digital marketing
Support the Locked Library design critical path, including templates, feedback, finished copies, and deadlines
Support subscription administration, including skip and cancellation monitoring
Track website and operational issues, raise tickets, and liaise with Technology and third-party vendors
Maintain product pages, FAQs, shipping information, and other website content
Support customer service operations by tracking issues, coordinating damages and replacement copies, and assisting with customer communications
Attend Locked Library Sales & Operations meetings, take minutes, and track actions
Schedule and manage logistics for weekly cover design meetings and briefing sessions
Monitor jacket and interior design deadlines to keep book production schedules on track

Requirements

What you’ll need

Administrative, operations, or project coordination experience, ideally within publishing, media, or a creative agency, but not necessary
Proven ability to multitask, prioritize a heavy workload, and maintain meticulous attention to detail under tight deadlines
Strong verbal and written communication skills
Comfortable liaising with internal teams and external suppliers
Comfortable learning new systems and analysing data
Genuine interest in trade publishing, book cover design, and the commercial book market is desirable

Benefits

Comp & perks

Hybrid working policy with employees expected to work from the London office three days per week
Fixed-term contract for 6 months