Executive Assistant

Hawai'i Health & Harm Reduction Center

. Provide high-level administrative and strategic support to the Executive Director .

Posted 11/11/2026full-timeHonolulu • Hawaii • United StatesMid-LevelSenior💰 $50,000 - $56,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while providing high-level administrative support to executives. Proficient in Microsoft Office and capable of handling confidential information with discretion in a fast-paced environment.

Highest-signal resume keywords

Microsoft Office ProficiencyProject ManagementExcellent Verbal And Written CommunicationOrganizational SkillsExperience With Confidential Information

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportCalendar ManagementExpense TrackingMeeting DocumentationFundraising CoordinationTraining Material DevelopmentDocument ManagementEmail ManagementTravel ArrangementsTime Management

Soft Skills

Interpersonal SkillsAttention To DetailAbility To Work IndependentlyTeam CollaborationNon-Judgmental Attitude

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft SharePoint

Certifications & Qualifications

Valid Hawaii Driver's LicenseTB ClearanceHep B Clearance And/Or Vaccination

Industry Keywords

Confidential Information HandlingStrategic SupportFundraising CommunicationGovernment LiaisonDiversity And Inclusion

About the role

Key responsibilities & impact

Provide high-level administrative and strategic support to the Executive Director
Manage projects, calendars, incoming requests, travel, meetings, expenses, relationships, email, and general administrative tasks
Serve as the primary point of contact for the Executive Director
Liaise with government entities, funders, legislators, partner organizations, agency clients, and the Board of Directors
Design and implement systems for managing, communicating, triaging, and scheduling requests
Manage the Executive Director’s schedule, email, action items, meetings, training logistics, and documentation
Develop and update PowerPoints and training materials
Prepare meeting documentation and record minutes
Maintain important documents, processes, memberships, travel arrangements, expense tracking, and reports
Coordinate fundraising activities and support fundraising communication and strategy
Assist with media interview scheduling and written communications
Support communication and logistics for the Executive Director, Management team, Board, committees, and agency meetings
Handle confidential strategic planning and personnel matters with discretion
Collaborate with program and department managers on projects and documents
Contribute to a safe, creative, enthusiastic, cooperative, professional, and compliant working environment

Requirements

What you’ll need

High School diploma/GED
Three (3) years of relevant administrative experience, preferably as an Administrative Assistant or an Executive Assistant
May consider relevant post-secondary education as substitute for years of experience
Experience handling sensitive or confidential information with discretion
Experience working with all levels of employees and management
Superior computer skills
High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint, etc.)
Excellent verbal and written communication skills
Knowledge of business English grammar and spelling, and common office equipment, practices, and procedures
Excellent interpersonal skills and ability to establish and maintain cooperative and productive work relationships
Strong organizational skills and attention to detail
Excellent time management skills and ability to work under deadlines
Ability to work in a fast-paced environment and manage multiple tasks simultaneously
Ability to work independently and as part of a team
Ability to work professionally with significant diversity and marginalized populations
Non-judgmental attitude and respect for others
Valid Hawaii Driver's License and clean three-year Driver's Abstract
TB Clearance
Hep B Clearance and/or Vaccination
Must pass Center for Medicare/Medicaid Services eligibility screening

Benefits

Comp & perks

Permanent, full-time, exempt, salaried position
Some evening and weekend attendance for required events
Equal employment opportunities and protection from discrimination and harassment