Billing Coordinator

Haynes Boone London

. Compile, manage, and execute attorney billing .

Posted 9/28/2026full-timeHouston • Texas • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Proficient in attorney billing processes, including the creation and management of proformas and invoices, while ensuring compliance with billing policies and client requirements. Strong analytical and organizational skills are essential for multitasking and meeting deadlines in a fast-paced environment.

Highest-signal resume keywords

Attorney Billing ManagementProforma Creation and ApprovalE-Billing Systems ConfigurationMicrosoft Excel ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Attorney BillingProforma ManagementE-BillingAccounting ProcessesMicrosoft ExcelMicrosoft WordMicrosoft OutlookBilling AnalysisClient ReportingDocument Management

Soft Skills

Time ManagementOrganizational SkillsAnalytical SkillsClient FocusCommunication Skills

Tools & Technologies

EBillingHubOffice Productivity Software

Certifications & Qualifications

Associate Degree in Accounting

Industry Keywords

Billing PoliciesClient Engagement LettersComplianceBilling ProceduresMatter Intake Forms

About the role

Key responsibilities & impact

Compile, manage, and execute attorney billing
Gather billing information and create and obtain approval on several hundred proformas
Create and distribute final invoices
Support and interface with multiple billing attorneys across Haynes and Boone office locations
Communicate with secretaries, staff, and firm clients while maintaining confidentiality
Create, review, and edit proformas in response to attorney and secretary requests
Execute complex bills, including multiple discounts by matter, split-party billing, and electronic bills
Compile supporting backup documentation
Submit invoices by mail, email, and e-billing through eBillingHub and other e-billing sites
Configure and maintain e-billing site information, including clients, matters, timekeepers, and rates
Communicate with clients regarding e-billing setup
Resolve e-billing disputes, rejections, and short pays
Ensure compliance with firm billing policies, client requirements, attorney deadlines, and outside counsel policies
Review billing requirements in new client engagement letters
Create and maintain desktop procedures and special handling requirements
Review and approve new client and matter intake forms for accurate 3E setup
Assist with verifying application changes or enhancements
Create and maintain client-specific reporting requirements
Create billing schedules and billing analyses
Assist with special projects and perform other related duties
Report to the Manager or Supervisor of Billing and work closely with partners in leadership positions
Does not supervise staff

Requirements

What you’ll need

One to three years of relevant experience required
Proficient knowledge of accounting processes
Proficient knowledge of Microsoft Office applications, primarily Excel, Word, and Outlook
Broad technical ability with demonstrated aptitude and willingness to learn new software/applications
Superior attention to detail, time management, and organizational skills
Strong analytical skills
Ability to multitask and prioritize work to meet aggressive deadlines
Strong client focus
Strong written and verbal communication skills
Ability to work independently and as part of a team
Ability to work with many different types of personalities at all organizational levels
Associate degree in accounting or related field required
Equivalent experience will be considered
Ability to move around the office up to 15% of the time
Ability to remain stationary at least 85% of the time
Ability to operate computers and office productivity machines
Ability to occasionally move documents or files weighing up to 15 lbs.
Ability to inspect and observe information on a computer screen at least 80% of the time

Benefits

Comp & perks

Full-time employment
Non-exempt position