Haynes Boone London

Billing Specialist

• Compile, manage, and execute attorney billing
• Gather billing information and create and obtain approval on several hundred proformas
• Create and distribute final invoices
• Support and interface with multiple billing attorneys across Haynes and Boone office locations
• Communicate with secretaries, staff, and firm clients while maintaining confidentiality
• Create, review, and edit proformas in response to attorney and secretary requests
• Execute complex bills, including multiple discounts by matter, split-party billing, and electronic bills
• Compile supporting backup documentation
• Submit invoices by mail, email, and e-billing through eBillingHub and other e-billing sites
• Configure and maintain e-billing site information, including clients, matters, timekeepers, and rates
• Communicate with clients regarding e-billing setup
• Resolve e-billing disputes, rejections, and short pays
• Ensure compliance with firm billing policies, client requirements, attorney deadlines, and outside counsel policies
• Review billing requirements in new client engagement letters
• Create and maintain desktop procedures and special handling requirements
• Review and approve new client and matter intake forms for accurate 3E setup
• Assist with verifying application changes or enhancements
• Create and maintain client-specific reporting requirements
• Create billing schedules and billing analyses
• Assist with special projects and perform other related duties
• Report to the Manager or Supervisor of Billing and work closely with partners in leadership positions
• Does not supervise staff

Billing Coordinator

Human Resources

• Partner with senior leadership on HR strategy and practices
• Support performance management, employee relations, succession planning, inclusion and engagement, change management, and learning and development programs
• Provide strategic guidance on employee relations, talent development and promotion, succession planning, performance management, and learning and development
• Help leaders drive business results, improve working relationships, strengthen morale, and increase productivity and engagement
• Manage and resolve complex employee relations issues and conduct investigations
• Provide performance management guidance to managers, including coaching, counseling, career development, and disciplinary actions
• Develop HR process improvements and participate in continuous improvement initiatives
• Research federal and state laws and develop, update, and implement compliant policies and procedures
• Review project requests, identify actionable steps, resources, and roadblocks, and communicate with stakeholders
• Prepare reports, spreadsheets, PowerPoint presentations, correspondence, and employee communications
• Develop standard and ad hoc HR metrics reports, analyze data and trends, and recommend improvements
• Lead project and team meetings, update project logs, facilitate follow-up, and support HR program rollouts
• Conduct annual FLSA tests to determine exemption status
• Assist with developing, implementing, updating, and auditing HR and recruiting processes and documentation
• Develop sourcing relationships and conduct full-cycle recruiting
• Recommend qualified staff candidates to hiring managers
• Report trends in staff candidate availability based on supply and demand
• Liaise between Human Resources and other departments
• Report directly to the Manager of Staff Learning & Development

HR Generalist

• Monitor and interpret federal, state, and local employment laws and regulatory updates across all jurisdictions in which the Firm operates
• Assess legislative changes and recommend updates to policies, handbooks, and procedures
• Draft, update, and maintain employee and attorney handbooks, including state-specific addenda
• Ensure compliance with wage and hour laws, leave laws, pay transparency, and posting requirements
• Oversee I-9 and E-Verify compliance and conduct periodic internal audits
• Manage compliance documentation within Workday or HRIS and ensure proper recordkeeping and retention
• Coordinate required workplace postings across all offices
• Support responses to government audits, unemployment claims, EEOC charges, and agency inquiries
• Conduct internal compliance audits and provide corrective action recommendations
• Partner with HR Generalists and department leadership on consistent policy application
• Develop and deliver compliance training to managers and staff
• Maintain confidentiality of sensitive employee information and investigations
• Create compliance tracking tools and dashboards
• Support annual reporting requirements such as EEO-1 and pay data reporting
• Collaborate with payroll, benefits, and HRIS teams on regulatory alignment
• Report directly to the Senior Manager of Human Resources

Human Resources Compliance Specialist

Attorney

• Manage specialized aspects of firm-wide attorney training.
• Serve as a firm-wide CLE resource.
• Support diversity and inclusion training initiatives and programs.
• Assist the Attorney Development department with training programs and the associate evaluation process.
• Coordinate and execute annual milestone development programs.
• Collaborate with AD team members and administrative teams on attorney development and strategic talent management initiatives.
• Coordinate orientation initiatives and programming, including mentorship programs.
• Support section/practice group-specific training series.
• Assist with attorney career development initiatives, professional skills training, leadership development programs and coaching resources.
• Follow up with internal and external speakers to procure materials, provide editing support and confirm program details.
• Manage logistics including Outlook invitations, session materials, room reservations, A/V and technology requests, meals and travel.
• Support talent management and administer the biannual non-partner review process.
• Assist with Attorney Development team initiatives and activities.
• Liaise with lawyers and staff at all levels and perform related duties.
• Report directly to the Sr. Manager of Attorney Development.

Attorney Development Specialist

• Act as the administrative lead for multi-part attorney training programs, including scheduling, invitations, technology management, logistical coordination, and preparation of materials
• Assist training leaders and the Attorney Development department in tracking attorney training and development against learning paths and benchmarks
• Coordinate Firm-wide CLE and training programs, including announcements, invitations, RSVPs, room reservations, refreshments, setup, technology, logistics, sign-in procedures, troubleshooting, and follow-up
• Obtain CLE credit for appropriate jurisdictions and maintain accurate Firm CLE records using Micron
• Maintain and utilize performance management software for talent management and attorney review processes
• Coordinate attorney goal-setting, mid-year reviews, year-end reviews, promotion and partnership evaluations, and other development checkpoints
• Maintain confidential attorney development data and generate reports on reviews, training participation, workload, mentoring, and talent metrics
• Coordinate partner-level review meetings twice yearly
• Assist with work allocation surveys, responses, partner reports, and tracking
• Collaborate on staffing matters to support associate utilization, varied work opportunities, development goals, and skill-based matter staffing
• Work on special department or Firm projects as needed
• Report to the Senior Manager of Attorney Development or another designated Attorney Development leader; no direct reports

Attorney Development Coordinator

• Develop and manage firm-wide in-house legal training programs and presentations, including Milestone Development Programs
• Plan, manage, and coordinate section-specific training
• Develop strategic training plans, curricula, and sequencing with partners across practice areas
• Manage onboarding and training programs for entry-level associates and lateral hires, including patent agents, scientific advisors, and landmen
• Manage the design and delivery of in-house and third-party legal training and professional development programs
• Lead firmwide mentoring and leadership development programs for attorneys
• Manage the Attorney Development budget, including expense monitoring, cost forecasting, and resource allocation
• Facilitate attorney staffing and work allocation efforts
• Partner with the Office of General Counsel and Chief Talent Officer on employment, compliance, and risk management matters
• Oversee mid-year and year-end attorney evaluation cycles, including communications, feedback collection, deadlines, reporting, and talent discussions
• Facilitate onboarding, training, and performance reviews for international offices
• Assist with talent development, performance issues, annual associate review cycles, promotion, and retention
• Serve as a resource for attorneys and identify professional development opportunities
• Work cross-functionally with other teams and departments
• Manage one or more junior team members

Billing Coordinator

HR Generalist

Human Resources Compliance Specialist

Attorney Development Specialist

Attorney Development Coordinator

Attorney Development Manager