Executive Assistant – Global Content Sales

Hearst Networks EMEA

. Provide comprehensive administrative and organizational support to one or more A+E teams .

Posted 9/23/2026full-timeUnited StatesSeniorLead💰 $50 - $57 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in providing administrative support to executives, with a strong focus on organizational efficiency, effective communication, and the ability to manage sensitive information. Proficient in leveraging technology and AI tools to enhance workflow and support team operations.

Highest-signal resume keywords

10+ Years Supporting ExecutivesMicrosoft Office ProficiencyAI Tools ExperienceStrong Organizational SkillsDiscretion and Good Judgment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationExpense ReportingDocument PreparationResearch and ReportingProofreadingProcess Improvement

Soft Skills

Time ManagementMaturityDiscretionCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointCollaboration Tools

Industry Keywords

Corporate EnvironmentExecutive SupportVirtual MeetingsOn-Site Coordination

About the role

Key responsibilities & impact

Provide comprehensive administrative and organizational support to one or more A+E teams
Report to and support the President, Global Content Sales
Manage calendars, schedule meetings, and coordinate virtual and in-person meeting logistics
Prepare agendas, materials, notes or summaries, and follow-ups
Serve as a point of contact for internal partners, external vendors, and production partners
Coordinate travel and prepare or submit expense reports
Recommend and implement process improvements to increase team efficiency
Support room setup, catering coordination, and liaison with on-site teams
Assist with special projects, research, reporting, and presentations
Leverage AI-enabled tools to draft documents, organize information, summarize materials, and improve workflow efficiency
Handle confidential, sensitive, and time-sensitive information with discretion

Requirements

What you’ll need

At least 10 years of supporting an executive or team in a corporate environment
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Comfort with collaboration tools and digital platforms
Strong organizational, time management, and follow-through skills
Ability to manage multiple tasks and shifting priorities
Interest in or experience using AI tools for administrative and organizational work
Strong proofreading skills
Tech and systems-savvy; quick to learn new tools, processes, and platforms
Maturity, discretion, and good judgment when working with sensitive materials and senior stakeholders
Ability to work independently while collaborating closely with others
Must be commutable to New York City or Los Angeles; on-site 3 days per week

Benefits

Comp & perks

Annual incentive target: 5%
Healthcare coverage
401(k) matching
Competitive total compensation package
Hybrid work arrangement with office collaboration 3 times per week