Sales Executive Assistant

Heartland Business Systems

. Serve as a strategic partner to the CRO and Sales leadership .

Posted 9/18/2026full-timeLittle Chute • Wisconsin • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills while effectively supporting executive leadership through strategic scheduling, travel coordination, and event planning. Proficient in leveraging technology to enhance operational efficiency and manage complex administrative tasks.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementTravel CoordinationMicrosoft Office Suite ProficiencyEvent Planning

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative ExperienceCalendar ManagementTravel CoordinationExpense ManagementEvent PlanningInvoice ProcessingPerformance Review Coordination

Soft Skills

Strong JudgmentExceptional OrganizationPrioritization SkillsTeam PlayerProfessional Attitude

Tools & Technologies

Microsoft Office SuiteOutlookWordExcelPowerPoint

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Executive Leadership SupportSales MeetingsCross-Functional InitiativesOperational EfficiencyArtificial Intelligence

About the role

Key responsibilities & impact

Serve as a strategic partner to the CRO and Sales leadership
Manage the CRO’s dynamic executive calendar, including prioritization, strategic scheduling, and conflict resolution
Act as a gatekeeper for the CRO’s time
Coordinate internal and external meetings, leadership cadences, cross-functional initiatives, and sales forums
Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution
Coordinate complex domestic travel arrangements, including flights, hotels, and ground transportation
Align travel logistics across designated team members
Oversee CRO expense management, including submission, review, and approval
Lead end-to-end planning for executive and sales-level events, including QBRs and Sales Kick Offs
Coordinate logistics, vendors, catering, communications, and materials
Leverage artificial intelligence to enhance business processes and operational efficiency
Support executive communications and professional social media activity in partnership with Marketing
Perform administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics
Serve as backup for other administrative functions

Requirements

What you’ll need

Bachelor’s Degree or equivalent years of experience
6+ years of administrative experience
At least 3+ years of supporting Executive Leadership
Strong judgment in determining when to act autonomously versus when to escalate
Exceptional organization, prioritization, and time-management skills
Ability to manage multiple high-priority requests simultaneously
High proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint
Outcome-focused mindset
Strong prioritization skills
Team player
Professional attitude and respectful demeanor
Equal Opportunity Employer - Including Disabled and Veterans

Benefits

Comp & perks

Competitive Compensation Package (may include, but is not limited to: bonus, incentive, commission, fair wage, retirement plans, and benefits with HSA-compatible plans)
Growth Opportunities
Community Involvement
Personal Development
Employee and Family Celebrations
Green Initiatives
Personal Time Off
Work Life Balance
Recognition and Awards
Collaborative, innovative and award-winning team environment