Sales Executive Assistant

Heartland Business Systems

. Serve as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision-making .

Posted 9/29/2026full-timeSpringfield • Missouri • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills to effectively support executive leadership, manage complex schedules, and coordinate high-priority meetings. Proficient in Microsoft Office Suite and experienced in leveraging technology to enhance operational efficiency.

Highest-signal resume keywords

Executive Calendar ManagementMeeting CoordinationMicrosoft Office Suite ProficiencyTravel Arrangement CoordinationExpense Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Administrative ExperienceCalendar ManagementTravel CoordinationExpense ManagementEvent Planning

Soft Skills

Strong JudgmentExceptional OrganizationTime-Management SkillsTeam-Player AttitudeProfessional Demeanor

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Executive SupportSales LeadershipCross-Functional InitiativesOperational EfficiencyArtificial Intelligence

About the role

Key responsibilities & impact

Serve as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision-making
Manage the CRO’s dynamic executive calendar, including prioritization, strategic scheduling, conflict resolution, and evaluating meeting requests
Coordinate internal and external meetings, leadership cadences, cross-functional initiatives, and sales forums
Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution
Coordinate complex domestic travel arrangements, including flights, hotels, and ground transportation
Oversee CRO expense management, including submission, review, and approval of expenses
Lead end-to-end planning for executive and sales-level events, including logistics, vendors, catering, communications, and materials
Leverage artificial intelligence to enhance business processes and operational efficiency
Support executive communications and professional social media activity in partnership with Marketing
Perform administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics
Serve as backup for other administrative functions

Requirements

What you’ll need

Bachelor’s Degree or equivalent years of experience
6+ years of administrative experience, including at least 3+ years supporting Executive Leadership
Strong judgment in determining when to act autonomously versus when to escalate, with a bias toward ownership and solutioning
Exceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously
High proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint
Outcome-focused mindset
Strong prioritization skills
Team-player attitude
Professional attitude and respectful demeanor

Benefits

Comp & perks

Competitive Compensation Package (may include, but is not limited to: bonus, incentive, commission, fair wage, retirement plans, and benefits with HSA-compatible plans)
Growth Opportunities
Community Involvement
Personal Development
Employee and Family Celebrations
Green Initiatives
Personal Time Off
Work Life Balance
Recognition and Awards