HR Administrator, Payroll / Payroll Specialist

HeimatTBWA\

. Responsibility for the timely and accurate preparation and post-processing of monthly payroll in compliance with statutory and company regulations .

Posted 10/22/2026full-timeRemote • GermanyJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll administration, compliance with employment and social security laws, and proficiency in HR systems such as Workday and ADP. Strong analytical skills and the ability to prepare detailed HR reports and analyses are essential.

Highest-signal resume keywords

Payroll AdministrationWorkday ProficiencyADP ExperienceEmployment Law KnowledgeFluent German And English

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingHR AdministrationVacation Entitlement CalculationStatutory ReportingData ReconciliationHR ReportingNumerical Understanding

Soft Skills

Independent WorkTeam CollaborationReliabilityFlexibilityQuick Learning

Tools & Technologies

MS OfficeWorkdayADPD365 F&O

Certifications & Qualifications

HR Specialist Qualification

Industry Keywords

Social Security LawWage TaxPension PlansSOX ProcessesStatutory Compliance

About the role

Key responsibilities & impact

Responsibility for the timely and accurate preparation and post-processing of monthly payroll in compliance with statutory and company regulations
Collaboration with the external payroll provider ADP
Review and approval of monthly payroll statements
Creation, administration, and maintenance of digital personnel files in Workday and ADP
Administration and calculation of vacation entitlements, including the preparation of vacation accruals
Advising employees and managers on payroll-related matters as well as employment, wage tax, and social security issues
Preparing and reconciling data with Accounting, Finance, and Controlling
Administration of company pension plans and reporting to PSVaG
Correspondence with health insurance funds, tax authorities, social security institutions, and government agencies
Responsibility for certificates and statutory reporting, including EEG, AAG, eAU, and related processes
Cooperation with internal and external auditors and compilation of requested documentation
Administration of SOX processes for the agencies
Preparation of HR analyses and reports

Requirements

What you’ll need

Successfully completed commercial or business administration training
Several years of professional experience in HR administration
Ideally, a qualification as an HR specialist
Very good and up-to-date knowledge of employment, wage tax, and social security law
Proficient use of MS Office applications
Ideally, experience with Workday, ADP, and D365 F&O
Highly independent, reliable, and structured approach to work
Ability to work effectively as part of a team
Quick learner with a high sense of responsibility and flexibility
Enjoyment of administrative tasks and strong numerical understanding
Fluent German and English skills, including negotiation-level proficiency

Benefits

Comp & perks

Above-average compensation
Subsidies for public transportation
Subsidies for company pension plans
Subsidies for Urban Sports Club membership
Group sports activities and events at the Düsseldorf office
Appreciative and positive working environment
Permanent position
Considerable scope for initiative and influence
Remote work or work from the centrally located Düsseldorf office