HR Administrator – Payroll, Payroll Specialist

HeimatTBWA\

. Responsible for the timely and accurate preparation and follow-up of the companies’ monthly payroll in compliance with statutory and internal regulations, in cooperation with ADP .

Posted 10/27/2026full-timeDüsseldorf • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll administration, compliance with German employment law, and proficiency in Workday and ADP. Capable of advising on payroll-related matters and preparing detailed HR analyses and reports.

Highest-signal resume keywords

Payroll AdministrationGerman Employment LawWorkday ProficiencyADP ProficiencyHR Analysis and Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll Tax LawSocial Security LawVacation Entitlement CalculationStatutory Reporting RequirementsHR AdministrationCommercial TrainingD365 F&O Knowledge

Soft Skills

Independent WorkReliabilityStructured ApproachTeam CollaborationFlexibility

Tools & Technologies

MS Office ApplicationsWorkdayADP

Certifications & Qualifications

HR Specialist Qualification

Industry Keywords

SOX CompliancePension Schemes AdministrationPayroll AccrualsHealth Insurance CorrespondenceTax Authorities Interaction

About the role

Key responsibilities & impact

Responsible for the timely and accurate preparation and follow-up of the companies’ monthly payroll in compliance with statutory and internal regulations, in cooperation with ADP
Review and approval of monthly payroll statements
Creation, administration, and maintenance of digital personnel files in Workday and ADP
Administration and calculation of vacation entitlements, including the preparation of vacation accruals
Advising employees and managers on payroll-related matters as well as employment law, payroll tax, and social security issues
Preparation and reconciliation of data with Accounting, Finance, and Controlling
Administration of company pension schemes and reporting to PSVaG
Correspondence with health insurance funds, tax authorities, social security institutions, and government agencies
Handling certificates and statutory reporting requirements (EEG, AAG, eAU, etc.)
Collaboration with internal and external auditors, including the compilation of requested documentation
Responsibility for SOX compliance processes for the agencies
Preparation of HR analyses and reports

Requirements

What you’ll need

Successfully completed commercial or business administration training
Several years of professional experience in HR administration
Ideally, a qualification as an HR specialist
Very strong and up-to-date knowledge of German employment law, payroll tax law, and social security law
Proficient use of MS Office applications
Proficient use of Workday and ADP
Ideally, knowledge of D365 F&O
Highly independent, reliable, and structured approach to work
Ability to work effectively as part of a team
Fast learner with a high level of responsibility and flexibility
Enjoyment of administrative tasks and strong numerical aptitude
Fluent German and English skills, including professional-level negotiation proficiency

Benefits

Comp & perks

Above-average compensation
Subsidies for public transportation
Contributions toward company pension schemes
Subsidy for Urban Sports Club membership
Group sports activities and events at the Düsseldorf office
Appreciative and positive working environment
Permanent position
Significant opportunity to shape processes and contribute ideas
Remote work possible from within Germany
Professional and pleasant working environment