Executive Assistant – COO

Hello Lemon GmbH

. Supporting the executive management team with all organizational and administrative matters at management level .

Posted 9/23/2026full-timeNeuwied • GermanyMid-LevelSenior💰 €65,000 - €80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with proficiency in managing executive schedules, preparing structured communications, and supporting strategic projects. Fluent in both German and English, with a detail-oriented approach to handling confidential information and a proactive mindset.

Highest-signal resume keywords

Business Administration DegreeManagement-Level ExperienceBusiness-Fluent German and EnglishProficiency in MS OfficeStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting CoordinationMinute PreparationTravel PlanningResearch and AnalysisPresentation Preparation

Soft Skills

Detail-OrientedDiscreetProactiveSolution-OrientedProfessional Manner

Tools & Technologies

MS OfficePowerPointCMSDesign Tools

Industry Keywords

Internal CommunicationsStakeholder ManagementEvent OrganizationDigital Content Management

About the role

Key responsibilities & impact

Supporting the executive management team with all organizational and administrative matters at management level
Coordinating schedules and preparing meetings, board meetings, and committee sessions
Preparing structured minutes, including tracking follow-up actions
Planning national and international business trips and preparing travel expense reports
Serving as a central point of contact for internal and external stakeholders
Supporting strategic projects through research and analysis, as well as preparing presentations and reports
Organizing internal events, workshops, and company functions
Supporting internal communications and maintaining digital content, such as content on the company website
Representing the executive management team as the first point of contact

Requirements

What you’ll need

Completed degree in business administration, communications, marketing, or a comparable qualification
Several years of experience in a comparable management-level position
Business-fluent German and English, both written and spoken
Highly structured, detail-oriented, and discreet approach when handling confidential information
Proficiency in MS Office, particularly PowerPoint
Knowledge of CMS or design tools is an advantage
Proactive and solution-oriented approach to work
Strong organizational skills and a professional manner when dealing with internal and external stakeholders

Benefits

Comp & perks

Access to attractive positions that are often not publicly advertised
Personal advice and professional support throughout the entire application process
Honest feedback, complete discretion, and in-depth industry expertise
Full management of communication with the companies
30 days of annual leave
Flexible flextime model with a high degree of personal responsibility
Opportunity to work remotely up to 50% of the time
Compensation in accordance with the chemical industry collective agreement, based on a 37.5-hour workweek
Company pension plan
Mobility allowance
Subsidized meals at the company cafeteria
Targeted training and development opportunities