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Executive Assistant – Part-Time, 25 Hours per Week
Hello Lemon GmbH. Support the executive management team with all organizational and administrative matters at management level .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, supporting executive management through effective communication, strategic project assistance, and meticulous handling of confidential information. Proficient in managing appointments, travel arrangements, and internal events while maintaining a professional demeanor with stakeholders.
Highest-signal resume keywords
Business Administration DegreeManagement-Level ExperienceBusiness-Fluent GermanBusiness-Fluent EnglishProficiency in MS Office
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Organizational SkillsMeeting CoordinationMinute PreparationTravel PlanningResearch and AnalysisPresentation PreparationDigital Content Management
Soft Skills
Detail-OrientedDiscreetProactiveSolution-OrientedProfessional Demeanor
Tools & Technologies
MS OfficePowerPointCMSDesign Tools
Industry Keywords
Internal CommunicationsStakeholder ManagementEvent OrganizationConfidential Information Handling
About the role
Key responsibilities & impact- Support the executive management team with all organizational and administrative matters at management level
- Coordinate appointments and prepare meetings, board meetings, and committee meetings
- Prepare structured minutes, including follow-up on action items
- Plan national and international business travel and prepare travel expense reports
- Serve as the central point of contact for internal and external stakeholders
- Support strategic projects through research and analysis, as well as by preparing presentations and reports
- Organize internal events, workshops, and company functions
- Support internal communications and maintain digital content, such as content on the company website
- Represent the executive management team as the primary point of contact
Requirements
What you’ll need- Completed degree in business administration, communications, marketing, or a comparable qualification
- Several years of experience in a comparable management-level position
- Business-fluent German and English, both written and spoken
- Highly structured, detail-oriented, and discreet approach to handling confidential information
- Proficiency in MS Office, particularly PowerPoint
- Familiarity with CMS or design tools is an advantage
- Proactive and solution-oriented approach to work
- Strong organizational skills and a professional demeanor when dealing with internal and external stakeholders
Benefits
Comp & perks- Access to attractive positions that are often not publicly advertised
- Personalized advice and professional support throughout the entire application process
- Honest feedback, complete discretion, and in-depth industry expertise
- Full handling of communication with the companies
- Flexible flextime model with a high degree of autonomy
- Compensation in accordance with the German chemical industry collective agreement for a 25-hour workweek
- Company pension scheme
- Mobility allowance
- Canteen subsidy
- Targeted training and development opportunities
- Permanent employment contract