Contract Coordinator

Henry Schein

. Verify membership and add or remove accounts from manufacturer sales rebate contracts .

Posted 11/10/2026full-timeRemote • United StatesMid-LevelSenior💰 $40,753 - $63,678 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing and administering manufacturer sales rebate contracts, ensuring accuracy in contract data and compliance with sales plans. Possesses strong analytical skills to resolve pricing discrepancies and maintain effective communication with sales representatives and manufacturers.

Highest-signal resume keywords

Microsoft Excel SkillsSales Plans KnowledgeContract AdministrationAttention To DetailCustomer Service Orientation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract ManagementData ValidationRebate Contract AdministrationPricing AnalysisChargeback Reconciliation

Soft Skills

Detail OrientedTime ManagementInterpersonal CommunicationConflict ManagementAbility To Multi-Task

Tools & Technologies

Microsoft Access

Industry Keywords

Sales Rebate ContractsGPO ContractsCustomer-Level ContractsMonthly Chargeback DetailsManufacturer Approvals

About the role

Key responsibilities & impact

Verify membership and add or remove accounts from manufacturer sales rebate contracts
Maintain and update contract membership directories, including enrollment where applicable
Review contract membership lists and confirm account and ship-to eligibility
Coordinate approvals for ship-to accounts with sales representatives and manufacturers
Advise sales representatives when accounts are linked to or removed from contracts
Create, track, administer, and maintain manufacturer sales rebate contracts
Validate rebate contract data and request contract renewals or extensions before expiration
Compare replacement and existing contracts and report significant cost or item changes
Maintain GPO and non-GPO contract sell prices at plan and customer levels
Design and maintain files for customer-level, GPO, multi-tiered, all-sales, plan, and customer-group contracts
Prepare, review, analyze, and distribute monthly chargeback details to manufacturers
Reconcile manufacturer approvals, discrepancies, and recorded versus outstanding receivables with Finance
Follow up directly with manufacturers on collection of chargeback receivables
Analyze and resolve pricing discrepancies and counsel sales representatives or departments on pricing and cost queries
Participate in special projects and perform other duties as required
Recommend software and hardware improvements to increase workflow efficiency
Prepare and distribute reports on customer changes, new customers, item status, replacements, unit-of-measure errors, and expiring contracts

Requirements

What you’ll need

Microsoft Excel and Access skills
Knowledge of sales plans and contracts
Must be very detail oriented
Able to prioritize multiple tasks
Strong time management skills and ability to prioritize work and meet deadlines
Very good attention to detail and accuracy
Customer service oriented and ability to work with complex issues
Ability to plan and arrange activities
Very good interpersonal communication skills
Very good written and verbal communication skills
Ability to maintain confidential and highly sensitive information
Ability to work in a team environment
Ability to multi-task
Ability to manage conflict
Capacity to work effectively under pressure
Establish productive working relationships at multiple levels within the organization
Typically 3 or more years of related experience
Typically High School education, vocational training and/or on-the-job training (preferred education)
Travel typically less than 10%
No special physical demands required

Benefits

Comp & perks

Medical, Dental and Vision Coverage
401K Plan with Company Match
PTO [or sick leave if applicable]
Paid Parental Leave
Income Protection
Work Life Assistance Program
Flexible Spending Accounts
Educational Benefits
Worldwide Scholarship Program
Volunteer Opportunities