Heriot-Watt University Student Union

Accounts Payable

• Lead, develop and continuously improve the University’s Accounts Payable function
• Provide visible, inclusive and supportive leadership to the Accounts Payable team
• Coach, motivate and develop team members through one-to-ones, objective setting, feedback and Performance Development Reviews
• Lead day-to-day end-to-end Accounts Payable delivery across the University
• Oversee invoice processing, expenses, scholarships, payment preparation, supplier statement reconciliation and exception resolution
• Plan capacity and priorities for routine activity, month-end, year-end, audit and operational pressure periods
• Handle queries, complaints and escalations promptly and professionally
• Maintain business continuity arrangements and cover for critical activities
• Ensure compliance with financial regulations, delegated authorities, policies and procedures
• Maintain controls over supplier data, invoice approval, payment preparation, segregation of duties and duplicate, erroneous or fraudulent payments
• Support audits, respond to findings and deliver agreed actions
• Maintain standard operating procedures, process maps, guidance and control documentation
• Improve processes through root-cause analysis and reduced manual work
• Work with Finance Systems and stakeholders to optimise Oracle Fusion, workflows and reporting
• Lead improvement projects from definition through implementation, adoption and benefits review
• Develop KPIs and use data to identify trends, risks, capacity constraints and improvement priorities
• Provide reports and commentary to Finance leadership and stakeholders
• Build relationships across the University and improve the end-to-end procure-to-pay process
• Represent Accounts Payable in meetings, projects and working groups
• Make operational decisions within delegated authority and escalate material issues
• Own delivery against objectives, service measures, audit actions and improvement plans

Accounts Payable Supervisor