Accounts Payable Assistant

Heriot-Watt University Student Union

. Process supplier invoices accurately and promptly in Oracle .

Posted 10/27/2026full-timeEdinburgh • United KingdomMid-LevelSenior💰 £27,241 - £31,861 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Accounts Payable processes, including invoice processing, supplier statement reconciliation, and financial controls. Proficient in Oracle and Microsoft 365 applications, with a strong focus on accuracy, compliance, and continuous improvement.

Highest-signal resume keywords

Accounts Payable ExperienceOracle ProficiencyFinancial Transaction ProcessingAttention To DetailSupplier Statement Reconciliation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ProcessingFinancial ControlsExpense AuditingPayment Run PreparationTransaction Record MaintenanceSupplier Query ResolutionProcess ImprovementFinancial Systems UsageCompliance UnderstandingRoutine Exception Investigation

Soft Skills

Good Communication SkillsInterpersonal SkillsAbility To Manage WorkloadPositive AttitudeWillingness To Learn

Tools & Technologies

OracleMicrosoft 365ExcelERP Systems

Industry Keywords

Higher EducationFinancial EnvironmentAudit RequirementsComplex Organisation

Tech Stack

Tools & technologies

ERPOracle

About the role

Key responsibilities & impact

Process supplier invoices accurately and promptly in Oracle
Review invoices and supporting documentation for completeness and accuracy, resolving routine exceptions and escalating matters where required
Apply purchase order requirements and resolve non-compliance exceptions
Process student and visitor expenses and audit staff expense claims
Process scholarship payments in accordance with University policy
Maintain complete and accurate transaction records and supporting evidence
Prepare and build payment runs within Oracle
Issue payment remittances and review bounced or unsuccessful payments and refunds
Process authorised supplier-maintenance requests
Perform transactional and financial control checks and escalate errors, unusual transactions and control weaknesses
Prepare supplier statement reconciliations and investigate discrepancies
Liaise with suppliers and University colleagues to resolve missing information, differences and outstanding Accounts Payable items
Maintain Accounts Payable mailboxes daily and resolve supplier and departmental queries
Assist with internal and external audit queries, reconciliations and period-end activities
Open and action or redirect incoming mail
Identify process improvements and contribute to Oracle testing, implementation, documentation and adoption
Follow standard operating procedures, share learning and support operational cover
Attend relevant meetings and undertake appropriate ad hoc Finance duties

Requirements

What you’ll need

Experience of working in Accounts Payable, transactional finance or a comparable busy financial environment
Experience using financial systems and processing financial transactions
Understanding of financial controls, accuracy, compliance and appropriate supporting evidence
Strong attention to detail
Experience using financial systems and standard Microsoft 365 applications
Ability to learn and use systems effectively
Ability to manage detailed transactional work and investigate routine exceptions
Good written and verbal communication and interpersonal skills
Ability to work effectively with colleagues and suppliers
Ability to manage workload in a fast-paced environment
Ability to take ownership of routine matters and recognise when escalation is required
Positive attitude, enthusiasm, willingness to learn and commitment to continuous improvement
Desirable: experience supporting audit requirements or providing financial control evidence
Desirable: good working knowledge of Excel and experience of Oracle Fusion or a comparable ERP system
Desirable: experience of supplier statement reconciliation, invoice processing, expenses, scholarships or payment-run preparation
Desirable: experience resolving supplier or customer queries in a complex organisation
Desirable: experience working in Higher Education or another large or complex organisation
Desirable: experience contributing to process improvement, systems testing or procedure documentation

Benefits

Comp & perks

28 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday)
Hybrid working in line with university arrangements
Flexible working patterns, including part-time working and job share options
Well-being and inclusiveness support
Total rewards package