Recruiting Coordinator

Hex

. Own interview scheduling and coordination across multiple teams and searches, including complex onsite and virtual interview loops .

Posted 10/31/2026full-timeSan Francisco • California • United StatesJunior💰 $80,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in recruiting coordination, ensuring efficient interview scheduling and logistics while creating a positive candidate experience. Proficient in managing multiple priorities and improving recruiting processes through effective communication and attention to detail.

Highest-signal resume keywords

Recruiting CoordinationInterview SchedulingCandidate Experience ManagementProcess ImprovementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Interview CoordinationScheduling ManagementProcess AutomationWorkflow OptimizationOnboarding Support

Soft Skills

Attention to DetailStrong Sense of UrgencySelf-DirectionAdaptabilityInterpersonal Skills

Tools & Technologies

AshbyModernLoopNotionJuicebox

Industry Keywords

Recruiting ProcessesCandidate ExperienceEmployee ExperienceHiring ManagementUS Work Authorization

About the role

Key responsibilities & impact

Own interview scheduling and coordination across multiple teams and searches, including complex onsite and virtual interview loops
Partner with recruiters, hiring managers, and interviewers to keep hiring processes moving quickly and efficiently
Create an exceptional, high-touch candidate experience from initial interview through offer
Manage onsite interview logistics and create a thoughtful, welcoming experience for candidates visiting the San Francisco office
Keep Ashby, ModernLoop, Notion docs, Juicebox, and other recruiting systems accurate and up to date
Identify scheduling conflicts, process bottlenecks, and candidate experience issues, and proactively fix them
Improve recruiting processes, workflows, templates, and systems, using AI to automate repetitive tasks when possible
Support onboarding, recruiting events, and other employee experience projects as needed

Requirements

What you’ll need

1-3+ years of work experience in recruiting coordination or another role that rewarded speed, organization, and communication
Exceptional verbal and written communication
Strong sense of urgency and ability to move quickly without sacrificing quality
Comfortable working with senior leaders and managing frequently changing schedules and priorities
Attention to detail
Ownership and self-direction; comfort with ambiguity and fast-moving environments
Genuine interest in hiring, creating a great experience, and the people side of building a company
Availability to work from the San Francisco office at least 3 days per week, Tuesday through Thursday
Legally authorized to work in the US
Must answer whether visa sponsorship will be required now or in the future

Benefits

Comp & perks

Market-benched salary
Equity
Comprehensive health benefits
Flexible paid time off
Remote team members throughout the US and UK
Recruiting events and onboarding support