Recruiting Coordinator

Hex

. Own interview scheduling and coordination across multiple teams and searches, including complex onsite and virtual interview loops .

Posted 10/31/2026full-timeUnited StatesJunior💰 $80,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in recruiting coordination, including interview scheduling, candidate experience management, and process improvement. Proficient in utilizing recruiting systems and tools to enhance efficiency and maintain accurate records.

Highest-signal resume keywords

Recruiting CoordinationInterview SchedulingCandidate Experience ManagementProcess ImprovementCommunication Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Recruiting SystemsInterview Logistics ManagementAI AutomationRecord MaintenanceWorkflow Optimization

Soft Skills

Attention to DetailStrong Sense of UrgencyOwnershipSelf-DirectionAdaptability

Tools & Technologies

AshbyModernLoopNotionJuicebox

Industry Keywords

Candidate ExperienceOnboardingRecruiting EventsEmployee Experience

About the role

Key responsibilities & impact

Own interview scheduling and coordination across multiple teams and searches, including complex onsite and virtual interview loops
Partner with recruiters, hiring managers, and interviewers to keep hiring processes moving efficiently
Create a high-touch candidate experience from initial interview through offer
Manage onsite interview logistics and candidate visits at the San Francisco office
Maintain accurate records in Ashby, ModernLoop, Notion, Juicebox, and other recruiting systems
Identify and resolve scheduling conflicts, process bottlenecks, and candidate experience issues
Improve recruiting processes, workflows, templates, and systems, including AI automation of repetitive tasks
Support onboarding, recruiting events, and other employee-experience projects

Requirements

What you’ll need

1–3+ years of work experience in recruiting coordination or another role rewarding speed, organization, and communication
Exceptional verbal and written communication
Strong sense of urgency
Comfortable working with senior leaders and managing changing schedules and priorities
Attention to detail
Ownership and self-direction; comfort with ambiguity
Genuine interest in hiring and the people side of building a company
Availability to work from the San Francisco office at least 3 days per week, Tuesday through Thursday
Legally authorized to work in the United States
Must answer whether visa sponsorship will be required

Benefits

Comp & perks

Equity
Comprehensive health benefits
Flexible paid time off
Market-benchmarked salary
Opportunity to work with a fast-growing startup
Exposure to the full recruiting lifecycle
Recruiting events and onboarding projects