Executive Assistant

HeyDelegate

. Manage a busy and frequently changing executive calendar, including scheduling meetings, resolving conflicts and protecting the executive’s time .

Posted 9/15/2026part-timeRemote • KenyaMid-LevelSenior💰 KES 45,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive calendars, prioritizing communications, and maintaining confidentiality while providing exceptional support to senior executives and stakeholders. Proficient in coordinating meetings across multiple time zones and managing customer interactions in a fast-paced environment.

Highest-signal resume keywords

Executive Calendar ManagementInbox ManagementWritten Communication SkillsOrganizational SkillsCustomer Support Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementEmail ManagementProject ManagementMeeting CoordinationDocument Preparation

Soft Skills

Attention to DetailStrong JudgmentInitiativeProfessional CommunicationDiscretion

Tools & Technologies

Calendar ToolsEmail ToolsCommunication ToolsProject Management Tools

Industry Keywords

Executive SupportCommunity ManagementRemote WorkMulti-Time Zone CoordinationConfidential Information Handling

About the role

Key responsibilities & impact

Manage a busy and frequently changing executive calendar, including scheduling meetings, resolving conflicts and protecting the executive’s time
Coordinate internal and external meetings across multiple stakeholders and time zones
Manage the executive’s inbox, prioritize messages, draft responses and ensure important items are followed up on promptly
Prepare the executive for meetings by organizing agendas, background information and required documents
Track commitments, decisions and action items
Provide professional and timely customer support, responding to inquiries and escalating sensitive matters where necessary
Support community management by responding to members, sharing updates, monitoring engagement and addressing questions
Act as a professional point of contact between the executive, customers, community members and other stakeholders
Maintain confidential information with the highest level of discretion
Support additional administrative and operational projects as required

Requirements

What you’ll need

Previous experience working directly with a founder, CEO or senior executive is required
Demonstrated experience managing a busy executive calendar with multiple priorities and frequent changes
Strong inbox management and written communication skills
Excellent organizational skills and attention to detail
Strong judgment and the ability to identify what requires the executive’s attention
Ability to anticipate needs, take initiative and follow through without close supervision
Professional and confident communication with customers and senior stakeholders
Experience supporting customers or managing an online or professional community
Ability to handle confidential and sensitive information appropriately
Comfortable working in a fast-paced environment where priorities may change quickly
Proficiency with common calendar, email, communication and project-management tools
Previous experience supporting executives based in the United States
Experience coordinating across multiple time zones
Experience working remotely with an international team

Benefits

Comp & perks

Opportunity to transition from part-time to full-time after establishing a good mutual fit
Part-time schedule of four hours per day, Monday to Friday
Remote position
Working hours between 8:00 a.m. and 5:00 p.m. PST