Executive Personal Assistant

Higgsfield AI

. Provide hands-on day-to-day travel, personal, logistical, and administrative support to the CEO .

Posted 10/13/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $110,000 - $175,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in providing high-touch executive support, managing complex international travel logistics, and executing detailed administrative tasks. Proficient in expense management and effective communication with diverse stakeholders.

Highest-signal resume keywords

Complex International Travel ManagementFluent Russian and EnglishDetailed Administrative ExecutionExpense ManagementStrong Judgment and Attention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Travel CoordinationLogistical PlanningExpense TrackingItinerary ManagementVisa Management

Soft Skills

Strong Communication SkillsResourcefulnessCalm Under PressureCollaborativeDiscretion

Tools & Technologies

Ramp

Industry Keywords

Executive SupportFamily OfficeHigh-Touch SupportSan Francisco Bay Area

About the role

Key responsibilities & impact

Provide hands-on day-to-day travel, personal, logistical, and administrative support to the CEO
Personally manage complex domestic and international travel, including visas, flights, hotels, airport services, ground transportation, multi-city itineraries, and last-minute changes
Plan destination logistics, including routes, meeting locations, restaurants, transportation timing, and other practical details
Travel with the CEO and manage check-ins, meals, luggage, clothing, drivers, security coordination, and changing plans
Handle personal logistics and errands, including restaurant reservations, gifts, swag, family travel coordination, and last-minute needs
Coordinate with the CEO’s spouse, family, Chief of Staff, and broader Office of the CEO
Personally execute requests end to end rather than outsourcing or delegating them
Track expenses and ensure timely, accurate reconciliation and follow-up through Ramp and other finance tools
Report to the Chief of Staff / Strategic Initiatives and work closely with the broader Office of the CEO

Requirements

What you’ll need

5+ years of experience providing executive, principal, family office, or similarly high-touch support
Fluent Russian and English
Strong experience personally managing complex international travel, including visas, multi-city itineraries, and last-minute changes
Willingness and ability to travel extensively, including international trips and stretches of up to three weeks away at a time
Strong judgment, attention to detail, and ability to anticipate needs and solve logistical problems quickly
Comfortable personally executing detailed administrative and logistical tasks without relying on further delegation or outsourcing
Calm, discreet, resourceful, and highly responsive under pressure
Strong written and verbal communication skills and comfort communicating directly with vendors, family members, internal teams, and external partners
Strong cost awareness and disciplined expense management
Collaborative and transparent, with ability to work closely with a Chief of Staff and broader executive support team
Must be based in San Francisco or within reasonable commuting distance
Able to work fully in office whenever the CEO is in San Francisco
Able to be in the San Francisco office with a minimum of 3 days per week when the CEO is in office
Willing to relocate if not currently based in the San Francisco Bay Area

Benefits

Comp & perks

Stock option program and participation in Higgsfield’s long-term growth
Medical, dental, and vision insurance
Competitive 401(k) retirement plan with company matching
Additional benefits and perks
Opportunity to work on ambitious AI products alongside an experienced, fast-moving, international team
Significant ownership, direct impact, and professional growth opportunities