Workplace Manager

Higgsfield AI

. Launch and own daily operations for the new San Francisco office .

Posted 9/15/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $85,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office management and workplace experience, with a strong focus on vendor management, event coordination, and creating exceptional employee and guest experiences. Proven ability to build scalable processes and maintain a well-organized, functional office environment.

Highest-signal resume keywords

Workplace Experience ManagementVendor ManagementEvent CoordinationOffice OperationsStrong Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementFacilities ManagementOnboarding LogisticsEvent PlanningVendor Coordination

Soft Skills

Excellent OrganizationJudgmentAttention to DetailHospitality MindsetAdaptability

Industry Keywords

People OperationsFast-Moving OfficeEmployee ExperienceGuest ExperienceSite Safety

About the role

Key responsibilities & impact

Launch and own daily operations for the new San Francisco office
Keep the office organized, functional, stocked, and guest-ready
Serve as the face of the office for employees, candidates, guests, vendors, and partners
Own workplace experience across reception, conference rooms, kitchens, food and beverage, supplies, mail, and employee amenities
Manage catering, janitorial, maintenance, building management, and office services vendors
Partner with People, Recruiting, IT, Security, and Facilities on new-hire and employee experience
Coordinate desks, office access, seating changes, furniture, shipments, repairs, and other workplace needs
Organize team lunches, celebrations, events, all-hands, and candidate visits
Build scalable workplace processes and proactively solve issues
Support site safety, emergency readiness, and building-related needs

Requirements

What you’ll need

4+ years of experience in workplace experience, office management, hospitality, People Operations, facilities, or a similar role
Strong ownership and ability to independently run a fast-moving office
Hospitality mindset and genuine excitement about creating an exceptional employee and guest experience
Experience managing vendors, workplace programs, events, onboarding logistics, and office operations
Excellent organization, judgment, communication, and attention to detail
Comfortable with ambiguity, changing priorities, and rolling up your sleeves to get things done
Ability to work onsite in San Francisco
Expected to maintain sufficient overlap with the relevant team’s time zone

Benefits

Comp & perks

Competitive and thoughtfully structured compensation package designed to align with impact, experience, and long-term growth
Opportunity to work on ambitious AI products alongside a highly experienced, fast-moving, and international team
Significant ownership, direct impact, and opportunities for professional growth as the company scales
Hybrid work arrangement with remaining days worked remotely
In-person collaboration and active communication across teams