Special Events Manager

Hilton

. Lead events from conception through planning and execution, including developing and updating project plans and budgets .

Posted 10/27/2026full-timeSao Paulo • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event planning and management, including budget oversight, logistics coordination, and compliance with corporate policies. Proficient in utilizing event technology platforms and managing stakeholder communications in a matrix organization.

Highest-signal resume keywords

Event PlanningBudget ManagementVendor Contract ExecutionEvent Technology PlatformsFluent in English, Spanish, and Portuguese

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementEvent Logistics ManagementData ReportingCorporate Event PlanningBudget Tracking

Soft Skills

CollaborationCommunicationRisk ManagementAttention to Detail

Tools & Technologies

MS OfficePowerPointExcelRegistration SystemsAttendee Management Systems

Industry Keywords

C-Suite PresentationsStrategic Meetings ManagementCorporate EventsTradeshowsIncentives

About the role

Key responsibilities & impact

Lead events from conception through planning and execution, including developing and updating project plans and budgets
Manage strategic planning, project management, timelines, and successful event execution
Lead budgets, track and report expenditures, reconcile event billing, monitor payment schedules, and submit expenses
Execute vendor contracts with Hilton’s legal and procurement teams
Manage event logistics including sourcing, contracting, décor, entertainment, food and beverage, housing, general sessions, tradeshows, shipping, staffing, transportation, sponsorships, AV, VIP logistics, speakers, mobile apps, registration, and event technology
Review and send customer invitations, emails, and updates while ensuring accuracy, branding, messaging, and timeliness
Lead event management calls throughout planning, pre-con, and post-event debrief stages
Ensure compliance with Hilton Travel and Entertainment or Strategic Meetings Management Programs policies and event documentation requirements
Collaborate with Hilton Worldwide Sales, Hotels, Partnerships, Commercial, Brand, and B2B marketing teams
Suggest event themes, messaging, timelines, and expenditures
Alert business owners to risks involving objectives, attendance, budgets, and timelines
Perform other tasks requested by Special Events leadership

Requirements

What you’ll need

Five (5) years experience in meeting planning, handling corporate events/conferences/tradeshows/incentives/agency as a full-time position
Proficient in MS Office, with a high skillset in PowerPoint and Excel
Willingness to lift and move heavy boxes during events and stand for long periods of time
Fluent in English, Spanish, and Portuguese (written and verbal communication)
Experience with executive partners (“C-suite”) presentations, partnerships, and executing a project in a matrix organization
Travel: up to 50%
Experience with event technology platforms, registration and attendee management systems, and data reporting tools

Benefits

Comp & perks

Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40 USD/night at Hilton hotels through the Go Hilton travel program
Paid parental leave for eligible Team Members, including partners and adoptive parents
Free counseling and support through the Employee Assistance Program (EAP) for eligible Team Members
Paid time off (PTO)