Executive Assistant, Founder Support

Hire Overseas

. Own end-to-end scheduling for multiple senior leaders .

Posted 9/18/2026full-timeRemote • Peru, Mexico, Colombia, Argentina, Costa RicaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in end-to-end scheduling, travel coordination, and expense management while maintaining exceptional communication and organizational skills. Proficient in adapting to dynamic environments and building processes to support executive needs.

Highest-signal resume keywords

Executive Assistant ExperienceCalendar ManagementTravel CoordinationExpense ReportingCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

SchedulingTravel BookingInvoice ProcessingExpense ReportingLogistics Planning

Soft Skills

Detail-OrientedReliablePersistent Under PressureAdaptabilityCommunication

Tools & Technologies

AI ToolsClaudeChatGPT

Industry Keywords

Startup ExperienceVC-Backed CompaniesEarly-Stage Companies

About the role

Key responsibilities & impact

Own end-to-end scheduling for multiple senior leaders
Proactively manage shifting priorities and catch conflicts before they happen
Build and communicate meeting invites and maintain calendar norms
Coordinate scheduling across US Eastern and Pacific time zones
Book flights, accommodations, and ground transportation
Build detailed itineraries accounting for time zones and back-to-back meetings
Handle travel rebooking and troubleshooting, including conference travel and hotel blocks
Process invoices and bill payments
Create and submit expense reports, including coding, documentation, and reimbursements
Make outbound calls on behalf of senior leaders
Book appointments, confirm meetings, and follow up with external contacts
Assist with logistics planning for team events, offsites, and retreats
Build lightweight processes and SOPs as the company grows

Requirements

What you’ll need

Prior experience as an Executive or Administrative Assistant in a startup, VC-backed, or early-stage company
Fluent written and verbal English with exceptional communication skills
Comfortable and confident making outbound calls on behalf of executives
Extremely detail-oriented and reliable, with end-to-end follow-through without needing reminders
Persistent and steady under pressure
Comfortable operating without a rigid job description and willing to take on whatever the team needs
Familiarity with AI tools such as Claude or ChatGPT
Availability Monday through Friday, 10 AM to 8 PM US Eastern Time
Updated resume
1–2 minute Loom video introducing yourself and describing relevant experience
Only candidates who submit a Loom video will be moved to the next step

Benefits

Comp & perks

Paid Time Off according to company policy
Holidays observed according to company guidelines
100% remote setup
Paid bi-monthly on the 15th and 30th