Executive Assistant – Personal and Business

. Support the founder and family across personal administration, scheduling, household coordination, and business operations .

Posted 9/26/2026full-timeRemote • Mexico, Argentina, Costa Rica, Peru, El SalvadorMid-LevelSeniorWebsite

Key responsibilities & impact

Support the founder and family across personal administration, scheduling, household coordination, and business operations
Make outbound calls to schedule appointments for the founder, family members, and household contacts
Coordinate multiple calendars and keep schedules synchronized
Set up medical, personal, and professional appointments and confirm logistics
Proactively manage scheduling conflicts and communications
Coordinate household staff, including nanny scheduling and communication
Manage meal ordering, household supplies, vendors, and recurring household logistics
Support family events, social dinners, community events, and gatherings
Assist with baby and family-related administrative tasks
Operate established systems, shared documentation, preference logs, and decision-making frameworks
Maintain and improve documentation as preferences evolve
Use Claude Cowork and other AI tools to streamline administrative workflows
Support adoption and refinement of AI tools across personal and business operations
Gradually take on business scheduling, communications, project coordination, and executive support
Grow into a business partner or chief-of-staff-adjacent resource

What you’ll need

Proven experience as a personal assistant, family EA, household manager, or similar role supporting a high-trust principal
Proactive ownership of tasks and ability to move without detailed direction
Comfortable making outbound calls during US business hours
Familiarity with Claude Cowork or strong willingness and aptitude to learn it quickly
Excellent written and verbal English communication skills
Discreet, reliable, and highly organized with strong attention to detail
Comfortable working within established systems and documented preferences
Available during US Pacific Time business hours
Updated resume
Short Loom video (1 to 2 minutes) introducing yourself, describing relevant experience, and explaining AI-tool usage
Experience supporting both personal and business operations for a founder or executive (nice to have)
Familiarity with Claude Cowork or similar AI workflow tools (nice to have)
Background coordinating household staff, childcare logistics, or family scheduling (nice to have)
Experience supporting social event planning or community hosting (nice to have)
Prior experience scaling from personal EA into business operations or chief-of-staff-adjacent work (nice to have)

Comp & perks

Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup
Paid in USD bi-monthly (every 15th and 30th)
Defined path to grow into business operations support
High-trust, high-ownership role with direct access to the founder and room to expand