Executive Assistant – Personal and Business

Hire Overseas

. Make outbound calls during business hours to schedule and coordinate appointments .

Posted 11/3/2026full-timeRemote • Argentina, Colombia, Mexico, Costa Rica, Chile, PeruMid-LevelSenior💰 $24,000 - $36,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and logistical capabilities in managing appointments, coordinating schedules, and executing tasks efficiently. Proficient in utilizing AI tools like Claude Cowork to enhance personal and household operations.

Highest-signal resume keywords

Proven Experience As A Personal AssistantStrong Attention To DetailProactive Task OwnershipFamiliarity With Claude CoworkExperience Coordinating Household Logistics

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Highly OrganizedDiscreetConfident CommunicationProactive Problem Solving

Tools & Technologies

Claude CoworkDoorDash

Industry Keywords

Appointment CoordinationHousehold ManagementFamily EAEvent PlanningChildcare Logistics

About the role

Key responsibilities & impact

Make outbound calls during business hours to schedule and coordinate appointments
Set up medical, personal, and professional appointments for the founder and family
Sync multiple calendars and proactively manage conflicts
Coordinate with the nanny on scheduling and logistics
Execute tasks from documented preferences and systems and help keep them current
Use Claude Cowork and other AI tools to plan and execute tasks
Help refine AI usage across personal and household operations
Support planning and logistics for hosted dinners and community events
Manage takeout ordering through DoorDash or similar platforms
Assist with baby-related and family administrative tasks
Complete prequalifying questions, video introduction, role-specific assessment if applicable, interviews, and background/reference checks as part of the selection process

Requirements

What you’ll need

Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal
Genuinely proactive, taking ownership of tasks end to end without waiting for detailed direction
Comfortable stating your own preferences and needs as part of a healthy working relationship
Confident making outbound calls during US business hours to coordinate appointments and logistics on behalf of others
Familiarity with Claude Cowork, or strong willingness and aptitude to learn it quickly
Discreet, reliable, and highly organized with strong attention to detail
Comfortable working within documented systems and preferences rather than building from scratch
Availability during US Pacific Time business hours
Updated resume
1–2 minute Loom video introducing yourself, describing relevant experience, and explaining AI tool usage
Only candidates who submit a Loom video will be moved to the next step
Nice to have: Experience with Claude Cowork or similar AI workflow tools
Nice to have: Background coordinating household staff, childcare logistics, or family scheduling
Nice to have: Experience supporting social event planning or community hosting
Nice to have: Familiarity with shared documentation systems or knowledge bases

Benefits

Comp & perks

Paid Time Off according to company policy
Holidays observed according to company guidelines
Paid bi-monthly on the 15th and 30th
100% remote setup
Full-time position with dedicated hours