Personal Executive Assistant

Hire Overseas

. Make outbound calls during business hours to schedule and coordinate appointments .

Posted 10/24/2026full-timeRemote • Mexico, Argentina, Costa Rica, Peru, El SalvadorMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and proactive task management while supporting high-trust principals. Proficient in coordinating schedules, managing logistics, and utilizing AI tools for personal and household operations.

Highest-signal resume keywords

Personal Assistant ExperienceProactive Task OwnershipAI FluencyStrong Attention To DetailFamiliarity With Claude Cowork

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

DiscretionReliabilityStrong Communication

Tools & Technologies

Claude CoworkAI ToolsDoorDash

Industry Keywords

Appointment CoordinationHousehold ManagementFamily EALogistics ManagementCalendar Synchronization

About the role

Key responsibilities & impact

Make outbound calls during business hours to schedule and coordinate appointments
Set up medical, personal, and professional appointments for the founder, her daughter, and her partner
Sync the founder's, partner's, and childcare calendars
Coordinate with the nanny on scheduling and logistics
Proactively manage conflicts and keep everyone informed
Access and use the founder's shared brain daily
Execute tasks using documented preferences and decision-making systems
Help maintain and improve the shared brain
Use Claude Cowork and other AI tools to plan and execute tasks
Help teach and refine AI-tool use across personal and household operations
Support planning and logistics for hosted dinners and community events
Maintain restaurant preferences and order history and place takeout orders via DoorDash or similar platforms
Coordinate the social and community side of the founder's life
Assist with baby-related tasks and support for the partner's family
Handle recurring family administrative tasks
Complete application, video introduction, role-specific assessment if applicable, interviews, and background/reference checks

Requirements

What you’ll need

Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal
Proactive ownership of tasks end to end without waiting for detailed direction
Comfortable stating personal preferences and needs in a working relationship
Confident making outbound calls during US business hours to coordinate appointments and logistics
Familiarity with Claude Cowork or strong willingness and aptitude to learn it quickly
AI fluency
Discreet, reliable, and highly organized with strong attention to detail
Comfortable working within documented systems and preferences
Availability during US Pacific Time business hours
Updated resume
Short Loom video (1 to 2 minutes) introducing yourself, describing relevant experience, and explaining daily AI-tool use

Benefits

Comp & perks

Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup
Paid in USD bi-monthly (every 15th and 30th)
High-trust, high-ownership personal support role with direct access to the founder and room to expand as trust grows