Personal Executive Assistant

Hire Overseas

. Make outbound calls during business hours to schedule and coordinate appointments .

Posted 11/3/2026full-timeRemote • Mexico, Brazil, Argentina, Costa Rica, Peru, El SalvadorMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in personal administration, scheduling, and household coordination, with a strong focus on using AI tools like Claude Cowork to enhance efficiency. Proven ability to manage multiple calendars and logistics while maintaining discretion and reliability.

Highest-signal resume keywords

Personal Assistant ExperienceCalendar ManagementAI Tools ProficiencyProactive Task OwnershipAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Strong CommunicationReliabilityOrganizational SkillsDiscretion

Tools & Technologies

Claude CoworkDoorDash

Industry Keywords

Household ManagementFamily EAAppointment CoordinationLogistics SupportEvent Planning

About the role

Key responsibilities & impact

Make outbound calls during business hours to schedule and coordinate appointments
Set up medical, personal, and professional appointments for the founder and family
Sync multiple calendars, including the founder, partner, and childcare, and proactively manage conflicts
Coordinate with the nanny on scheduling and logistics
Execute tasks from documented preferences and systems using the shared brain, and help keep it current
Use Claude Cowork and other AI tools to plan and execute tasks and refine AI use across personal and household operations
Support planning and logistics for hosted dinners and community events
Manage takeout ordering through DoorDash or similar platforms
Assist with baby-related and family administrative tasks using established systems
Support a founder and family across personal administration, scheduling, household coordination, family logistics, and social events

Requirements

What you’ll need

Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal
Genuinely proactive, taking ownership of tasks end to end without waiting for detailed direction
Comfortable stating your own preferences and needs as part of a healthy working relationship
Confident making outbound calls during US business hours to coordinate appointments and logistics on behalf of others
Familiarity with Claude Cowork, or strong willingness and aptitude to learn it quickly
Discreet, reliable, and highly organized with strong attention to detail
Comfortable working within documented systems and preferences rather than building from scratch
Updated resume
1–2 minute Loom video introducing yourself, describing your experience supporting a principal across personal and household logistics, and explaining how you use AI tools in your daily workflow
Loom video submission required to proceed to the next hiring step

Benefits

Comp & perks

Compensation paid in USD
Paid bi-monthly on the 15th and 30th
Paid Time Off according to company policy
Holidays observed according to company guidelines
100% remote setup
Full-time basis with dedicated hours
Availability during US Pacific Time business hours