Personal Executive Assistant

Hire Overseas

. Make outbound calls during business hours to schedule and coordinate appointments .

Posted 11/2/2026full-timeRemote • Mexico, Brazil, Argentina, Costa Rica, Peru, El SalvadorMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and proactive task management while coordinating personal and family logistics. Proficient in using AI tools like Claude Cowork to enhance efficiency in scheduling and event planning.

Highest-signal resume keywords

Personal Assistant ExperienceProactive Task OwnershipAI FluencyStrong Attention To DetailEvent Planning Coordination

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Appointment SchedulingHousehold ManagementFamily Logistics CoordinationDocumented Systems ManagementOutbound Calling

Soft Skills

DiscretionReliabilityOrganizational SkillsHealthy Communication

Tools & Technologies

Claude CoworkAI Workflow ToolsShared Documentation SystemsDoorDash

Industry Keywords

High-Trust Principal SupportChildcare LogisticsCommunity Event HostingSocial Coordination

About the role

Key responsibilities & impact

Make outbound calls during business hours to schedule and coordinate appointments
Set up medical, personal, and professional appointments for the founder, her daughter, and her partner
Synchronize the founder's, partner's, and childcare calendars
Coordinate with the nanny on scheduling and logistics
Proactively manage conflicts and keep everyone informed
Access and use the shared brain containing travel, ordering, doctor, and decision-making preferences
Execute tasks using documented preferences and systems
Maintain and improve the shared brain
Use Claude Cowork and other AI tools to plan and execute tasks
Help refine AI tool usage across personal and household operations
Plan and coordinate hosted dinners and community events
Maintain restaurant documentation and place takeout orders through DoorDash or similar platforms
Coordinate the social and community aspects of the founder's life
Assist with baby-related family logistics and the partner's family support
Handle recurring family administrative tasks

Requirements

What you’ll need

Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal
Proactive ownership of tasks end to end without waiting for detailed direction
Comfortable stating personal preferences and needs in a healthy working relationship
Confident making outbound calls during US business hours to coordinate appointments and logistics
Familiarity with Claude Cowork or strong willingness and aptitude to learn it quickly
AI fluency expected
Discreet, reliable, and highly organized with strong attention to detail
Comfortable working within documented systems and preferences
Available during US Pacific Time business hours
Updated resume required
Short Loom video (1 to 2 minutes) required; only candidates who submit one proceed to the next step
Experience with Claude Cowork or similar AI workflow tools is a nice to have
Background coordinating household staff, childcare logistics, or family scheduling is a nice to have
Experience supporting social event planning or community hosting is a nice to have
Familiarity with shared documentation systems or knowledge bases is a nice to have

Benefits

Comp & perks

Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup
Paid in USD bi-monthly (every 15th and 30th)
High-trust, high-ownership personal support role with direct access to the founder and room to expand as trust grows