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Project and Accounting Coordinator
Hire Overseas. Provide administrative and coordination support to project managers and company leadership across active construction projects .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative and project coordination capabilities within the construction industry, with expertise in accounts payable, accounts receivable, job costing, and financial reporting. Proficient in managing project documentation, vendor communication, and maintaining accurate financial records.
Highest-signal resume keywords
Project CoordinationAccounts PayableAccounts ReceivableJob CostingMicrosoft Excel
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project CoordinationAccounts PayableAccounts ReceivableJob CostingFinancial ReportingPurchase Order CreationInvoice TrackingCost AllocationExpense ReconciliationDocument Management
Soft Skills
Strong Organizational SkillsAttention to DetailEffective CommunicationSelf-DirectedAbility to Manage Multiple Projects
Tools & Technologies
Microsoft ExcelMicrosoft OutlookMicrosoft 365Construction Management SoftwareFoundation Accounting Software
Industry Keywords
Construction IndustryProject ManagementVendor ManagementFinancial TransactionsCost Monitoring
About the role
Key responsibilities & impact- Provide administrative and coordination support to project managers and company leadership across active construction projects
- Assist with new project setup and maintain accurate project information in company systems
- Maintain organized electronic project files and supporting documentation
- Create and maintain project, work order, and job tracking logs
- Assist with purchase order creation and tracking
- Coordinate with vendors and field personnel regarding project needs and outstanding items
- Track project invoices, purchase orders, material purchases, and job documentation
- Assist with permit and inspection coordination
- Maintain vendor and customer information
- Follow up on outstanding administrative items
- Enter vendor invoices and routine accounting transactions
- Assist with accounts payable and accounts receivable processing
- Prepare and enter customer billing and apply customer payments
- Maintain receivable records and review invoices for job and cost-code allocation
- Enter and maintain job-cost information and assist with cost transfers and corrections
- Reconcile vendor statements and research discrepancies
- Track outstanding customer invoices and assist with collection follow-up
- Maintain supporting documentation for accounting transactions
- Assist with credit card and expense coding and reconciliation
- Assist with job-cost, billing, AP/AR, and internal financial reports
- Maintain project cost information and monitor job costs
- Track purchase orders, committed costs, vendor invoices, and project expenditures
- Compare actual costs against project budgets
- Identify missing invoices, incorrect job coding, duplicate charges, and discrepancies
- Assist with project closeout and final accounting reconciliation
- Collaborate with project managers, field operations, vendors, accounting, and company leadership
Requirements
What you’ll need- Prior administrative, project coordination, or accounting experience in the construction industry
- Experience with accounts payable, accounts receivable, billing, purchase orders, job costing, and accounting transaction entry
- Strong Microsoft Excel, Outlook, and Microsoft 365 skills
- Strong organizational skills and attention to detail with a high level of accuracy
- Ability to manage multiple projects and priorities simultaneously
- Comfortable communicating with vendors, customers, field personnel, project managers, and company leadership
- Self-directed ability to follow up independently and complete tasks
- Experience with construction or project management software is a strong plus
- Foundation accounting software experience preferred
- Updated resume required
- Short 1–2 minute Loom video required to advance to the next hiring stage
Benefits
Comp & perks- Paid Time Off in accordance with company policy
- Holidays observed per company guidelines
- 100% remote setup
- USD payment, paid bi-monthly on the 15th and 30th
- Availability during US business hours
- High-ownership coordination role with direct impact on project accuracy and financial reporting quality