Purchasing Coordinator

Hire Overseas

. Run the operational side of every purchase order for two buyers .

Posted 10/2/2026full-timeRemote • Philippines, South Africa, MexicoJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in purchasing operations and order administration, with a strong focus on managing purchase orders within ERP systems. Proficient in vendor communication, documentation handling, and maintaining organized records to ensure smooth operational workflows.

Highest-signal resume keywords

Purchasing Operations ExperienceERP System AdministrationStrong Excel SkillsProfessional Written EnglishVendor Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Purchase Order ManagementOrder AdministrationSupply Chain AdministrationAccounts Payable SupportProforma Invoice UnderstandingFreight Terms KnowledgePayment Terms KnowledgeData ReconciliationTracker MaintenanceDocument Handling

Soft Skills

Attention to DetailOrganizational SkillsProblem-Solving SkillsCommunication Skills

Tools & Technologies

Dynamics AXDynamics 365NetSuiteSAPQuickBooksOdooGoogle Sheets

Industry Keywords

E-CommerceDistributorTrading CompanyVendor OnboardingPurchase Order Chain

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Run the operational side of every purchase order for two buyers
Build price approval and wire approval packets from buyer deal sheets
Attach correct supporting documents to approval requests
Log and follow up on open approvals using a tracker
File item setup and vendor setup requests with the ERP partner
Collect UPCs, package and master carton dimensions and weights, box photos, W-9s, resale certificates, and compliance documents from vendors
Submit and verify purchase order request details, including vendor, freight, payment, warehouse, sales group, and customer information
Review draft purchase orders line by line and approve or return complete corrections
File retroactive purchase orders for card and marketplace purchases
Assemble wire requests including approval, purchase order, proforma invoice, and paying account
Call vendors to verify banking details before wire submission
Relay wire confirmations and follow up on ship dates, tracking, invoices, and routing forms
Coordinate with logistics to schedule pickups and track orders through receipt
Match received quantities to paid quantities and flag discrepancies
Draft short-ship or damage notices for buyer review
Collect invoices for accounting and maintain organized, current records
Complete a 30-day paid pilot by running the full purchase order chain on a new order unaided and maintaining the open-items tracker

Requirements

What you’ll need

2 or more years of hands-on experience in purchasing operations, order administration, supply chain administration, or accounts payable support for a distributor, e-commerce seller, or trading company
Direct experience administering purchase orders inside an ERP or order management system such as Dynamics AX, Dynamics 365, NetSuite, SAP, QuickBooks, or Odoo
Clear understanding of purchase orders, proforma invoices, freight terms, and payment terms
Professional written English with no review step; able to write for US vendors and finance staff
Spoken English confident enough to phone a US vendor and verify banking details
Strong Excel and Google Sheets skills, including lookups, clean table formatting, and reconciling one list against another
Ability to maintain trackers, close loops without reminders, and identify who an item is stuck with and since when
Careful handling of numbers and attachments
Availability Monday through Friday with at least 6 hours of overlap with 8 AM to 6 PM US Pacific Time
Updated resume required for application
5-minute Loom video demonstrating personally administered purchase order or vendor onboarding from request to receipt, including a tracker and an example of catching an error
Only candidates who submit a Loom video proceed to the next hiring step

Benefits

Comp & perks

Paid in USD, bi-monthly (every 15th and 30th)
Paid Time Off in accordance with company policy
Observance of holidays per company guidelines
100% remote setup
Direct access to two buyers and a small, fast-moving leadership team
Written six-step SOP and house email templates provided
30-day paid pilot for shortlisted candidates