Virtual Assistant

Hire Overseas

. Manage calendars, schedule meetings, and coordinate across multiple time zones .

Posted 9/23/2026full-timeRemote • Mexico, Argentina, Peru, BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing multiple tasks in a fast-paced, remote environment. Proficient in coordinating schedules, handling correspondence, and utilizing productivity tools to support senior leadership effectively.

Highest-signal resume keywords

Virtual Assistant ExperienceExcellent Written And Verbal CommunicationGoogle Workspace ProficiencyProject Coordination BackgroundOperations Support Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryRecord KeepingDatabase MaintenanceDocument OrganizationResearch Skills

Soft Skills

Highly OrganizedProactiveSelf-DirectedStrong Follow-ThroughResponsive Communication

Tools & Technologies

NotionSlackGoogle Workspace

Industry Keywords

Executive SupportOperations CoordinationFast-Paced Startup EnvironmentHigh-Growth Technology Company

About the role

Key responsibilities & impact

Manage calendars, schedule meetings, and coordinate across multiple time zones
Send reminders and ensure the team is prepared for upcoming commitments
Resolve scheduling conflicts and handle reschedules efficiently
Monitor and organize inboxes, flag priority items, and draft responses as needed
Handle routine correspondence and follow-ups on behalf of the team
Conduct research on topics, vendors, tools, or opportunities and present findings clearly
Handle data entry, record keeping, and database maintenance
Compile information into organized documents, spreadsheets, or summaries
Coordinate with vendors, service providers, and external contacts
Manage document organization, filing, and internal record keeping
Assist with ad hoc projects, logistics, and special requests
Identify recurring tasks that can be systematized or streamlined and flag them to leadership

Requirements

What you’ll need

Proven experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator
Excellent written and verbal English communication skills with a professional and responsive tone
Highly organized with the ability to manage multiple tasks and priorities simultaneously
Proactive and self-directed with strong follow-through on every open item
Comfortable learning and adapting to new tools and systems quickly
Reliable and consistent in a fully remote, async-friendly environment
Available to work full-time during US business hours
Updated resume required
Short Loom video (1 to 2 minutes) introducing yourself and describing your experience and prioritization approach required
Experience supporting a founder, CEO, or senior leadership team at an early-stage or high-growth technology company
Familiarity with Google Workspace, Notion, Slack, or similar productivity platforms
Background in operations, project coordination, or executive support
Experience working in a fast-paced startup environment where scope and priorities evolve quickly

Benefits

Comp & perks

Paid in USD bi-monthly (every 15th and 30th)
Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup
Availability during US business hours
High-variety role with real operational ownership and direct access to leadership
Stable role with real variety inside a growing AI technology company