Personal Assistant

Hireframe

. Join live calls to take dictation and detailed notes, including pricing, action items/next steps, and dates .

Posted 9/19/2026full-timeRemote • MexicoMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and multitasking abilities while managing administrative tasks, dictation, and customer outreach. Proficient in Google Workspace and skilled in maintaining professional relationships through effective communication.

Highest-signal resume keywords

Fluent In EnglishFast And Accurate Typing SkillsExperience With Dictation And TranscriptionProficiency With Google WorkspaceCold Calling Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

DictationNote-TakingTranscriptionSpreadsheet ManagementCold CallingAdministrative SupportSchedulingFollow-Up TrackingOrganizational SkillsMultitasking

Soft Skills

ProactivePositive AttitudeProfessionalismAbility To Follow DirectionsInitiative

Tools & Technologies

Google WorkspaceGmailGoogle DocsGoogle SheetsGoogle Calendar

Industry Keywords

Customer ReferralsBusiness GrowthRelationship BuildingAdministrative Tasks

About the role

Key responsibilities & impact

Join live calls to take dictation and detailed notes, including pricing, action items/next steps, and dates
Read emails, text messages, and other correspondence aloud during travel times
Take dictation and send replies to customers and the office
Keep the owner organized by tracking to-dos and important follow-ups
Update and maintain spreadsheets, logs, and other administrative files
Provide light administrative support, including scheduling and reminders
Organize business-growth ideas and identify next steps, offering assistance where possible
Cold call pool service technicians and contractors and build relationships by offering referral bonuses for customer referrals
Maintain regular contact and follow up every month or two to keep relationships active
Track outreach on a shared spreadsheet
Use a provided rough script while improvising when needed

Requirements

What you’ll need

Confident, proactive, and comfortable taking initiative
Strong ability to follow directions and execute tasks accurately
Positive, professional attitude
Fluent in English, both written and spoken
Fast and accurate typing skills
Strong multitasking and organizational skills, with the ability to manage multiple priorities without letting tasks fall through the cracks
Experience with English dictation, transcription, note-taking, or similar tasks
Proficiency with Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar, etc.)
Comfortable with cold calling; approximately 30% of the role will involve cold calling
Available to work on Saturdays
Must be based in Mexico

Benefits

Comp & perks

Permanent remote work flexibility
Paid Time Off
Health Maintenance Organization (HMO) coverage
Annual performance bonuses
Dedicated coaches offer an extra channel of support and skill-building
Opportunities for professional growth