Personal Assistant, LATAM

Hireframe

. Join live calls to take dictation and detailed notes, including pricing, action items/next steps, and dates .

Posted 10/3/2026full-timeRemote • MexicoMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities while providing administrative support, including dictation, note-taking, and maintaining communication with subcontractors. Proficient in both English and Spanish, with a focus on customer service and relationship building.

Highest-signal resume keywords

Fluent In English And SpanishFast And Accurate Typing SkillsProficiency With Google WorkspaceExperience With Dictation And Note-TakingStrong Multitasking And Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

DictationTranscriptionNote-TakingTyping SkillsSpreadsheet Management

Soft Skills

ProactivePositive AttitudeAbility To Follow Directions

Tools & Technologies

Google WorkspaceGmailGoogle DocsGoogle SheetsGoogle Calendar

Industry Keywords

Customer ServiceBusiness GrowthSubcontractor RelationshipsAdministrative Support

About the role

Key responsibilities & impact

Join live calls to take dictation and detailed notes, including pricing, action items/next steps, and dates
Read emails, text messages, and other correspondence aloud during travel times, take dictation, and send replies to customers/the office
Keep the owner organized by tracking to-dos and important follow-ups
Update and maintain spreadsheets, logs, and other administrative files
Provide light administrative support, such as scheduling and reminders
Help organize business-growth ideas and identify next steps, offering assistance where possible
Build relationships with pool service subcontractors for potential customer referrals
Maintain regular contact with subcontractors, following up every month or two, and track outreach on a shared spreadsheet
Use a rough script while improvising when needed

Requirements

What you’ll need

Confident, proactive, and comfortable taking initiative
Strong ability to follow directions and execute tasks accurately
Positive, professional attitude
Fluent in English and Spanish, both written and spoken
Fast and accurate typing skills
Strong multitasking and organizational skills, with the ability to manage multiple priorities without letting tasks fall through the cracks
Experience with English dictation, transcription, note-taking, or similar tasks
Proficiency with Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar, etc.)
Comfortable with occasional referral-focused calls; this will make up approximately 10% of the role. No sales quotas or call volume targets. Customer service experience is a plus.
Available to work on Saturdays
Must be based in Mexico

Benefits

Comp & perks

Permanent remote work flexibility
Paid Time Off
Health Maintenance Organization (HMO) coverage
Annual performance bonuses
Dedicated coaches offer an extra channel of support and skill-building
Opportunities for professional growth