Executive Assistant

HireHawk

. Own the Founder’s calendar by coordinating investor, portfolio, and deal-related meetings across multiple time zones, anticipating conflicts, prioritizing competing demands, and adapting to schedule changes.

Posted 10/6/2026full-timeRemote • ColombiaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in calendar management, travel coordination, and communication while supporting senior executives in investment management or financial services. Proficient in maintaining CRM records and adapting to changing priorities in a fast-paced environment.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationWritten And Verbal CommunicationCRM ManagementInvestment Management Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationCRM ManagementInvestment ManagementPrivate EquityVenture CapitalFinancial Services

Soft Skills

PrioritizationIntegrityProfessionalismDiplomacyPositive Approach

Tools & Technologies

GmailGoogle CalendarGoogle WorkspaceZoomHubSpot

Industry Keywords

Investment ManagementPrivate EquityVenture CapitalFamily OfficeFinancial Services

About the role

Key responsibilities & impact

Own the Founder’s calendar by coordinating investor, portfolio, and deal-related meetings across multiple time zones, anticipating conflicts, prioritizing competing demands, and adapting to schedule changes.
Manage the Founder’s inbox, triage correspondence, flag time-sensitive and deal-critical matters, and ensure timely follow-up.
Coordinate complex domestic and international travel, prepare detailed itineraries, manage trip logistics, and adjust plans when circumstances change.
Prepare the Founder for meetings by compiling relevant materials, background information, and relationship context.
Maintain accurate CRM records, including contacts, relationship histories, and investment pipeline activity.

Requirements

What you’ll need

At least three years supporting senior executives, partners, or principals.
Experience in investment management, private equity, venture capital, a family office, or financial services is strongly preferred.
Strong calendar management and prioritization skills, with the ability to manage competing demands and deliver accurate work under time pressure.
Excellent written and verbal communication skills, a positive and personable approach, and the confidence to anticipate needs and act independently.
A high degree of integrity, professionalism, and diplomacy when handling confidential information and sensitive relationships.
Advanced proficiency with Gmail, Google Calendar, and Google Workspace, along with strong working knowledge of Zoom and CRM platforms. HubSpot experience is a plus.
A professional remote working environment, full-time availability during U.S. Eastern Time hours, and the resilience to navigate frequently changing priorities.