Executive Assistant

HireHawk

. Own the Founder’s calendar, coordinating investor, portfolio, and deal-related meetings across multiple time zones .

Posted 10/6/2026full-timeRemote • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in calendar management, prioritization, and communication while supporting senior executives in investment management or financial services. Proficient in managing complex travel logistics and maintaining accurate CRM records to enhance relationship management.

Highest-signal resume keywords

Calendar ManagementInvestment Management ExperienceWritten And Verbal Communication SkillsCRM ProficiencyTravel Coordination

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationCRM ManagementEmail ManagementItinerary Preparation

Soft Skills

PrioritizationAdaptabilityProfessionalismIntegrityInterpersonal Skills

Tools & Technologies

Google WorkspaceGmailGoogle CalendarZoomHubSpot

Industry Keywords

Investment ManagementPrivate EquityVenture CapitalFamily OfficeFinancial Services

About the role

Key responsibilities & impact

Own the Founder’s calendar, coordinating investor, portfolio, and deal-related meetings across multiple time zones
Anticipate conflicts, prioritize competing demands, and adapt quickly as schedules change
Manage the Founder’s inbox, triaging correspondence and flagging time-sensitive and deal-critical matters
Ensure timely follow-up across key relationships and active investment opportunities
Coordinate complex domestic and international travel
Prepare detailed itineraries and manage trip logistics
Adjust travel plans quickly when circumstances change
Prepare the Founder for meetings by compiling relevant materials, background information, and relationship context
Maintain accurate CRM records, including contacts, relationship histories, and investment pipeline activity

Requirements

What you’ll need

At least three years supporting senior executives, partners, or principals
Experience in investment management, private equity, venture capital, a family office, or financial services is strongly preferred
Strong calendar management and prioritization skills, with the ability to manage competing demands and deliver accurate work under time pressure
Excellent written and verbal communication skills, a positive and personable approach, and the confidence to anticipate needs and act independently
A high degree of integrity, professionalism, and diplomacy when handling confidential information and sensitive relationships
Advanced proficiency with Gmail, Google Calendar, and Google Workspace
Strong working knowledge of Zoom and CRM platforms
HubSpot experience is a plus
A professional remote working environment
Full-time availability during U.S. Eastern Time hours
Resilience to navigate frequently changing priorities