Senior Executive Assistant

Hiscox

. Provide high-level, proactive support to the Group Chief Marketing and Revenue Officer .

Posted 11/10/2026full-timeNew York City • New York • United StatesSenior💰 $90,000 - $124,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced executive support capabilities, including managing complex diaries, coordinating high-level meetings, and organizing domestic and international travel. Exhibits strong judgment, discretion, and exceptional organizational skills while maintaining professionalism in a fast-paced environment.

Highest-signal resume keywords

Executive Support ExperienceComplex Diary ManagementMeeting CoordinationTravel CoordinationMicrosoft 365 Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Diary ManagementTravel CoordinationMeeting CoordinationDocument Quality CheckingAdministrative Process Improvement

Soft Skills

Exceptional OrganizationStrong JudgmentExcellent CommunicationRelationship BuildingAttention to Detail

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft TeamsMicrosoft SharePoint

Industry Keywords

C-Suite SupportGovernance MeetingsExecutive EngagementsConfidential Information HandlingGlobal Organization Experience

About the role

Key responsibilities & impact

Provide high-level, proactive support to the Group Chief Marketing and Revenue Officer
Manage the CMRO’s diary, inbox, travel, meetings and executive administration
Anticipate needs, manage access and information flow, coordinate senior stakeholders and ensure executive preparedness
Proactively manage complex diary, inbox and commitments according to agreed priorities
Resolve or appropriately escalate deadlines, travel requirements and scheduling conflicts
Manage correspondence and direct requests to the appropriate person
Prepare schedules, itineraries and background information for meetings, visits and stakeholder engagements
Handle confidential, sensitive and commercially important information
Administer leadership meetings, governance forums and executive engagements
Coordinate invitations, agendas, paper deadlines, meeting packs, locations, technology and logistics
Compile and quality-check papers and briefing materials
Record decisions, actions, owners and deadlines and maintain central logs
Maintain document-management and version-control arrangements
Coordinate logistics for leadership off-sites, town halls, executive visits and senior-team activities
Act as the principal coordination point for access to the CMRO
Build relationships with leadership teams, Executive Committee and Board offices, external partners and the global EA community
Coordinate stakeholder meetings, correspondence, visits and administrative follow-up
Plan complex domestic and international travel, including itineraries, accommodation, transport, documentation and contingencies
Coordinate end-to-end logistics for executive events, meetings, off-sites and stakeholder engagements
Maintain administrative systems for the CMRO Office, including calendars, contacts, distribution lists, meeting records and document repositories
Process expenses, invoices, purchase orders and supplier administration
Coordinate administrative elements of senior recruitment and onboarding
Provide agreed support to other senior Marketing and Revenue leaders
Work with other EAs to provide cover and continuity
Improve executive-support processes, templates and ways of working
Use Microsoft 365, collaboration platforms and AI-enabled productivity tools to improve administrative quality and efficiency

Requirements

What you’ll need

Significant experience providing high-level executive support to a C-suite executive, Executive Director or equivalent senior leader in a complex organization
Demonstrable experience managing complex diaries, inboxes and executive commitments across multiple priorities and time zones
Experience coordinating senior leadership and governance meetings, including agendas, papers, minutes, decisions and action records
Proven experience organizing complex domestic and international travel, executive events and leadership activities
Experience liaising confidently and professionally with Executive Committee members, Board-level stakeholders and senior external contacts
Experience handling confidential, sensitive and commercially important information with discretion and sound judgment
A track record of anticipating and resolving administrative, scheduling and logistical issues in fast-moving or ambiguous environments
Experience producing and quality-checking high-standard correspondence, presentations, briefing packs and executive documents
Experience improving administrative processes and introducing more efficient ways of working
Advanced experience using Microsoft 365 and collaboration tools
Exceptional organization and time-management skills
Strong judgment and ability to determine when escalation is required
Excellent written and verbal communication skills
Ability to build trusted relationships with senior leaders, EAs and external stakeholders
High degree of discretion and professionalism
Strong attention to detail and commitment to accuracy
Ability to anticipate needs and identify potential issues before they affect executive commitments
Confidence working across multiple time zones and with colleagues from different markets and functions
Ability to remain calm, flexible and solutions-focused when priorities or plans change
Advanced capability in Outlook, Word, PowerPoint, Teams, SharePoint and other relevant collaboration tools
Confidence using AI-enabled productivity tools appropriately
Ability to work collaboratively with a Business Manager while maintaining clear role boundaries
Desirable: experience supporting a newly established, expanding or evolving executive function
Desirable: experience working in a global or matrix organization
Desirable: experience supporting governance processes involving Executive Committees or Boards
Desirable: experience coordinating closely with a Group CEO’s office or equivalent senior corporate office
Desirable: experience supporting senior recruitment and onboarding
Desirable: experience introducing digital, automation or AI-enabled tools into executive-support processes
Desirable: experience contributing to a professional EA network or sharing best practice

Benefits

Comp & perks

Competitive salary and bonus (based on personal & company performance)
401(k) with competitive company matching
Comprehensive health insurance, vision, dental and FSA plans (medical, limited purpose, and dependent care)
Company paid group term life, short- term disability and long-term disability coverage
Paid parental leave
4 week paid sabbatical after every 5 years of service
Financial Adoption Assistance and Medical Travel Reimbursement Programs
Annual reimbursement up to $600 for health club membership or fees associated with any fitness program
Recipient of 2024 Cigna’s Well-Being Award for having a best-in-class health and wellness program
Dynamic, creative and values-driven culture
Modern and open office spaces, complimentary drinks