Site Administrator

Hitachi

. Coordinate day-to-day site administration, including registers, calendars, contact information and SharePoint content .

Posted 11/9/2026full-timeVaasa • FinlandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with proficiency in MS Office and experience in document management and reporting. Capable of supporting project execution and coordination across multiple teams while maintaining attention to detail and effective communication.

Highest-signal resume keywords

MS Office SkillsDocument ManagementMeeting CoordinationProject AdministrationFluent English

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AdministrationDocument ManagementReportingAttendance RecordsOnboarding SupportAudit DocumentationTravel CoordinationCalendar ManagementSite AdministrationLessons Learned Records

Soft Skills

Organizational SkillsAttention to DetailProactive ApproachService-OrientedCollaboration

Tools & Technologies

SharePoint

Certifications & Qualifications

Relevant Qualification in Business Administration

Industry Keywords

Construction SiteProject EnvironmentNordic CountriesTechnical Office

About the role

Key responsibilities & impact

Coordinate day-to-day site administration, including registers, calendars, contact information and SharePoint content
Support onboarding and induction of site personnel and maintain attendance and personnel records
Coordinate and consolidate reporting inputs from Engineering, HSE, Quality and Project Controls
Maintain administrative files and support project teams with document management
Assist with documentation and supporting evidence for internal and external audits
Coordinate travel, accommodation, local transportation and office services
Maintain lessons learned records and support administrative activities during project closeout
Work closely with Site Managers, project teams and internal and external stakeholders across the Nordic organization
Support Site Managers, Civil Engineering and Electrical Engineering teams with administrative and coordination activities
Support execution of substation projects across Finland, Sweden and Denmark

Requirements

What you’ll need

A relevant qualification in business, project or office administration, or equivalent experience
Previous experience in a project, construction site or technical office environment would be an advantage
Strong MS Office skills
Good organizational skills and attention to detail
Ability to manage several activities and priorities simultaneously
Experience in meeting coordination, reporting and document management
Proactive and service-oriented approach
Ability to work independently while collaborating effectively with different teams and stakeholders
Fluent written and spoken skills in local language
Strong skills in English
Willingness and ability to travel within the Nordic countries according to project needs

Benefits

Comp & perks

Hybrid work arrangement
Travel, accommodation and local transportation arrangements coordinated by the employer
Reasonable accommodation available for qualified individuals with disabilities
Pre-employment background and security screening conducted in accordance with applicable laws