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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong operational and administrative capabilities, with expertise in project assistance, financial reporting, and stakeholder communication. Proficient in managing multiple projects simultaneously while maintaining a detailed and organized approach.
Highest-signal resume keywords
Project AssistanceFinancial ReportingAdministrative OrganizationCross-Cultural CommunicationComputer Literacy
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Financial Data ProcessingContract PreparationAudit ManagementReporting Schedule MonitoringMS WordMS ExcelMS PowerPointSharePointOperational SupportAdministrative Systems Maintenance
Soft Skills
Detail-OrientedOrganizedResult-OrientedIndependent WorkTime Management
Tools & Technologies
Hivos Program Management SystemAll Solutions
Certifications & Qualifications
Valid Work Permit for the NetherlandsPolice Clearance (VOG)
Industry Keywords
Project ManagementOperational EnvironmentsStakeholder CommunicationSensitive Information HandlingMisconduct Disclosure Scheme
About the role
Key responsibilities & impact- Provide operational, financial and administrative organization work according to Hivos requirements and procedures
- Assist the Program Manager and project team
- Prepare and disseminate partner and consultant contracts using the Hivos program management system, All Solutions
- Process financial and operational data and support the Finance Officer/Manager
- Assist the Financial Officer with assessing financial reports and managing audit processes
- Monitor reporting schedules and requirements
- Organize meetings, agendas, events, travel and logistics
- Maintain administrative systems and reporting schedules
- Support internal and external communications
- Provide operational support to the project/program
- Help improve administrative processes
- Communicate project-related matters with internal and external stakeholders and ensure timely follow-up
Requirements
What you’ll need- Good command of English is essential; Dutch is a preferred skill
- At least 4–6 years of relevant work experience in project assistance and administration
- Relevant level of thinking/education in secondary vocational education or higher
- Ability to work independently and perform many different tasks under pressure and time constraints
- Detailed, organized and result-oriented approach
- Ability to handle coordination and implementation of multiple projects simultaneously
- High level of integrity and good sense of cross-cultural communication
- Experience with sensitive information or difficult operational environments
- Computer literacy, particularly MS Word, Excel, PowerPoint and SharePoint
- Valid work permit for the Netherlands required
- Police clearance (VOG) may be required where applicable
- Professional references from previous employers may be requested
- Safeguarding vetting in accordance with the Misconduct Disclosure Scheme's requirements
- Accuracy of information in the curriculum vitae will be checked
- Willingness to undergo a recruitment assignment
Benefits
Comp & perks- Laptop provided
- Travel expenses according to commuting policies
- Participation in pension fund
- Flexible working arrangements to be discussed
- Stimulating work environment in a professional international organization
- Professional references and safeguarding vetting as part of the selection process
- Assignment included in the recruitment process