Assistant Portfolio Property Manager

HOATalent

. Support the Portfolio Property Manager in preparing for and attending board meetings, annual meetings, and special meetings .

Posted 9/18/2026full-timeWallkill • New York • United StatesJunior💰 $60,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail in property management, supporting board meetings, vendor coordination, and compliance with HOA regulations. Proficient in Microsoft Office and capable of learning property management software to enhance operational efficiency.

Highest-signal resume keywords

Property Management ExperienceOrganizational SkillsMicrosoft Office ProficiencyCMCA CertificationVendor Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Property ManagementBudgetingCapital Project SupportRecord KeepingCompliance Management

Soft Skills

Attention to DetailCommunicationRelationship BuildingTime Management

Tools & Technologies

Property Management SoftwareMicrosoft Office

Certifications & Qualifications

CMCA Certification

Industry Keywords

HOACondoCo-opNew York RegulationsVendor Evaluation

About the role

Key responsibilities & impact

Support the Portfolio Property Manager in preparing for and attending board meetings, annual meetings, and special meetings
Draft meeting packets, minutes, and follow-up correspondence
Help maintain organized records of board decisions and community policies
Assist with day-to-day operations across multiple communities
Help coordinate vendor service contracts, including landscaping, maintenance, and security
Track bids and proposals and support vendor evaluation
Schedule and follow up on capital improvement projects, inspections, and preventative maintenance
Help ensure compliance with HOA/condo governing documents, New York regulations, and insurance requirements
Support enforcement processes and violation documentation
Maintain organized records of contracts, policies, and legal correspondence
Respond to routine resident inquiries, escalating as needed
Help create and distribute community communications, notices, and updates
Build positive relationships with residents and support community engagement efforts

Requirements

What you’ll need

Must be based in New York
1+ years of experience in property management, administrative support, or a related field
HOA, condo, or co-op experience a plus
Strong organizational skills and attention to detail
Comfortable managing multiple deadlines across several properties
Proficiency with Microsoft Office
Ability to learn property management software
Working toward or holding a CMCA or similar certification preferred
Prior exposure to budgeting, reserves, or capital project support preferred
Local travel required to properties and client meetings
Occasional evening board meetings as needed

Benefits

Comp & perks

Medical, Dental, and Vision Insurance (employee contribution required; eligible after 90 days)
IRA with company match after two consecutive years of employment
Flexible work model (remote + optional office use)