Community Admin, Bilingual – Spanish

HOATalent

. Assist Community Managers with day-to-day HOA and condo association operations .

Posted 11/11/2026full-timeChicago • Illinois • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities while effectively managing HOA and condo association operations. Proficient in communication and customer service, with a focus on supporting community management and vendor coordination.

Highest-signal resume keywords

Organizational SkillsCustomer Service ExperienceProfessional CommunicationSpanish FluencyAdministrative Support

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Invoice ProcessingExpense TrackingContract CoordinationProject CoordinationProperty Inspections

Soft Skills

MultitaskingPositive AttitudeDiscretionIndependenceTimely Response

Tools & Technologies

OutlookWordExcelGoogle WorkspaceQuickBooks

Industry Keywords

HOA OperationsCondo Association ManagementVendor CoordinationCommunity ManagementLocal Travel

About the role

Key responsibilities & impact

Assist Community Managers with day-to-day HOA and condo association operations
Schedule maintenance and service requests and coordinate follow-through with vendors
Solicit bids and support contract coordination for maintenance, landscaping, and building services
Meet vendors and residents onsite as needed
Support property inspections and project coordination across the portfolio
Serve as a primary point of contact for homeowners, board members, vendors, and internal teams
Respond to emails, calls, and service requests in a timely manner
Draft and distribute resident and board communications
Assist with invoice processing, expense tracking, and approvals
Support board meeting preparation, including agendas, minutes, and follow-up items

Requirements

What you’ll need

Strong organizational and multitasking skills
Ability to work independently and manage deadlines
Professional written and verbal communication skills
Customer-service mindset with a positive attitude
Ability to handle sensitive information with discretion
Comfort using computers and office software (Outlook, Word, Excel; Google Workspace proficiency preferred; QuickBooks exposure is a plus but not required)
1 to 2 years of administrative or customer service experience
Bachelor's degree in Business, Real Estate, or a related field, or equivalent work experience
Local travel throughout Chicago; must have a valid driver's license and reliable vehicle
Must be conversationally fluent in Spanish
Physical demands may include lifting up to 35 lbs, standing, sitting, walking, and occasional climbing
Must be able to work at a personal computer and talk on the phone for extended periods
Ability to work extended or flexible hours and occasionally weekends to meet deadlines
Ability to respond to emergencies during and after business hours in a timely manner

Benefits

Comp & perks

Industry-leading healthcare: Medical, Dental, Life, and HSA
401(k) retirement savings plan
Work from home and flexible schedule options
Generous PTO package