Community Administrator

HOATalent

. Assist Property Managers with day-to-day building operations .

Posted 11/11/2026full-timeChicago • Illinois • United StatesJunior💰 $50,000 - $55,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities while effectively managing communication with residents, vendors, and internal teams. Proficient in administrative tasks and customer service within the property management sector.

Highest-signal resume keywords

Organizational SkillsCustomer Service ExperienceProfessional Communication SkillsAdministrative ExperienceBachelor's Degree in Business or Real Estate

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ProcessingService Request CoordinationBuilding Inspections SupportProject CoordinationMultitasking

Soft Skills

Positive AttitudeDiscretionIndependenceTimely Response

Tools & Technologies

OutlookWordExcelQuickBooks

Certifications & Qualifications

Valid Driver's License

Industry Keywords

Property ManagementReal EstateVendor CoordinationResident CommunicationLocal Travel

About the role

Key responsibilities & impact

Assist Property Managers with day-to-day building operations
Schedule maintenance and service requests, including plumbing and repairs
Coordinate with vendors and request bids
Meet vendors and residents onsite as needed
Support building inspections and project coordination
Serve as a primary point of contact for residents, vendors, and internal teams
Respond to emails, calls, and service requests in a timely manner
Draft and distribute resident communications
Assist with invoice processing and approvals
Support small projects and internal coordination efforts
Develop toward an Assistant Property Manager or Community Manager role within approximately 12 months based on performance

Requirements

What you’ll need

Strong organizational and multitasking skills
Ability to work independently and manage deadlines
Professional written and verbal communication skills
Customer-service mindset with a positive attitude
Ability to handle sensitive information with discretion
Comfort using computers and office software (Outlook, Word, Excel; QuickBooks exposure is a plus but not required)
1–2 years of administrative or customer service experience (real estate or property management experience is a plus, but not required)
Bachelor’s degree in Business, Real Estate, or a related field OR equivalent work experience
Local travel (Chicago)
Must have a valid driver's license and reliable vehicle
Potential physical demands may include lifting up to 35 lbs; standing, sitting, walking, and occasional climbing
Required to work at a personal computer and/or talk on the phone for extended periods of time
Ability to work extended/flexible hours and occasionally weekends to meet deadlines
Ability to respond to emergencies (both during and after business hours) in a timely manner

Benefits

Comp & perks

First 6 months (training period): In-office 5 days per week
After 6 months: Eligible for up to 4 work-from-home days per week
Industry-Leading Healthcare: Medical, Dental, Life, HSA
Retirement savings Plan
Competitive Compensation Packages (based on experience)
Bonus Opportunities (based on performance)
Work from Home & Flex Schedules
Generous PTO Package
Corporate Sponsored Wellness Program
Quarterly Company Outings/Events