Assistant Project Manager

Hoffman & Hoffman, Inc.

. Support Project Managers with day-to-day oversight of multiple projects .

Posted 10/8/2026full-timeBirmingham • Alabama • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project management principles, particularly in HVAC or mechanical systems, with a strong focus on compliance, documentation management, and effective communication. Proficient in project scheduling, procurement processes, and data analysis to drive continuous project improvement.

Highest-signal resume keywords

Project ManagementHVAC Systems KnowledgeMicrosoft Office Suite ProficiencyData Analysis SkillsMaterial Procurement

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project SchedulingGantt Chart CreationBills of Materials InterpretationContract NegotiationLabor Scheduling

Soft Skills

Strong Written CommunicationStrong Verbal Communication

Tools & Technologies

SmartsheetsMicrosoft Office Suite

Industry Keywords

HVACMechanical SystemsComplianceChange OrdersLogistics Management

Tech Stack

Tools & technologies

Python

About the role

Key responsibilities & impact

Support Project Managers with day-to-day oversight of multiple projects
Ensure smooth project setup, compliance, and documentation management
Collaborate with site technical teams to meet personnel needs and resolve issues
Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control
Conduct regular visits to remote sites
Monitor subcontractor and mechanical installation progress and report to management
Develop change orders based on bidding and sales processes in alignment with company policies
Participate in and facilitate project procurement, material transmittals, and logistics with internal teams and subcontractors
Attend project meetings, record minutes, and deliver updates to management
Track project schedules and ensure milestones and personnel needs are met
Support site technical leads in resolving project snags and meeting personnel requirements
Analyze data, trends, and reports for continuous project improvement

Requirements

What you’ll need

1-5 years of experience in project management, preferably in HVAC or mechanical systems
Understanding of PM 101 principles
Proficiency in Microsoft Office Suite
Ability to read project schedules and create custom Gantt charts
Familiarity with project management and bidding processes
Ability to interpret Bills of Materials (BOMs) and control drawings
Experience with material procurement, logistics management, and project scheduling
Understanding of contract negotiation and administration
Competency in identifying project critical paths and labor scheduling
Strong written and verbal communication skills, including report writing at a collegiate level
Preferred: Experience with Smartsheets
Preferred: Strong data analysis skills, especially Python
Preferred: Understanding of commissioning processes and HVAC installation procedures
Preferred: Knowledge of project “L” levels and best practices in materials management